Job summary
- Main area
- Research
- Grade
- NHS AfC: Band 4
- Contract
- 3 years (Fixed term or secondment until September 2028)
- Hours
- Part time - 22.5 hours per week (22.5 hours per week)
- Job ref
- 216-AM-A7532276
- Employer
- University Hospitals Plymouth NHS Trust
- Employer type
- NHS
- Site
- Research Office, Level 2 MSCP, Bircham Park
- Town
- Derriford, Plymouth
- Salary
- £27,485 - £30,162 £27,485 - £30,162 Per Annum Pro Rata
- Salary period
- Yearly
- Closing
- 22/10/2025 23:59
Employer heading
Research Administrator NIHR HCP Internship Programme
NHS AfC: Band 4
Job overview
The post holder will work as part of the NIHR HCP Internship programme team to support the day-to-day programme managing financial queries and working with the R&D finance team to resolve, managing the queries of all current and potential interns to the programme. Updating website as requested. Ensuring accurate records are kept for reporting to the NIHR, arranging meetings on behalf of the programme team and ensuring minutes are produced and circulated. Creating reports and documents as required. Any other duties as requested via the programme team.
For more information please contact:
Catherine Pitman
Lead Research Nurse
01752 439619
Main duties of the job
The post-holder will work with the internship programme team and act as a specialist resource in administrative, clerical and data management support for all aspects of the programme delivery across the South West Peninsula. S/he will oversee and provide support to the Internship programme leads ensuring that all internships are set up and delivered in an efficient and timely manner.
***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Working for our organisation
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Detailed job description and main responsibilities
Research and Governance
1. Assist the NIHR HCP programme leads in delivering the programme over three years to the South West Peninsula.
2. Participate in Good Clinical Practice (GCP) training and ensures GCP compliance of self and team.
3. Act as an expert resource regarding programme administration procedures and guide other members of the team.
4. Take a leading role in the NIHR Internship programme process including:
Assist in completing Expression of interest / study selection documents
Liaise with the study sponsor and research team to gather all relevant study information
Prepare submissions for local research and development approval
Coordinate site initiation meetings
Set up the local site file and any relevant databases and documents for the study
Consistently demonstrate the ability to work accurately
5. Take a leading role in on-going study coordination including:
Conduct regular site file maintenance to ensure study essential documents are version controlled and are
maintained according to regulatory requirements
Maintain effective communication between the study sponsor and the clinical research team
Support local implementation of study amendments
Update quality systems to record study information and enrolled patients details
Coordinate and prepare documents for patient visits
Respond to patients/carers telephone calls (who may at times be distressed) tactfully and professionally
Book trial specific investigations and procedures
Coordinate study monitoring visits
Support the research team with data queries and reporting as required
6. Take a leading role in study close out procedures including:
Liaise with the sponsor for final monitoring visit
Preparing study documents for archiving
Liaise with R&D and following archiving procedures
7. Assist the clinical research team to collect study data and ensure that data is transcribed accurately where
required and as deemed appropriate by competency and study complexity
8. Receive, handle, analyse and resolve data queries promptly. Direct unresolved queries to appropriate team
member.
9. Support internal audit and monitoring.
10. Support external monitoring by coordinating monitoring visits between the clinical research team and study
sponsors and prepare essential documents for review. Assist the research team to put in place any
corrective action required following a monitoring visit.
For further details please see attached JD&PS.
Person specification
Qualifications
Essential criteria
- GCSEs including English and Mathematics at grade A-C (or demonstrable equivalent)
- NVQ in Business and Administration (level 3) or equivalent demonstrable experience
Desirable criteria
- Good Clinical Practice Training
- Computer skills qualification
Knowledge & Experience
Essential criteria
- Excellent organisation skills
- Working proven knowledge of Microsoft office packages (spreadsheets, databases, word processing and e-mail)
- Ability to communicate with staff and patients
- Ability to prioritise workload to respond to changing demands
- Excellent telephone manner and written communication
- Understanding of National Institute for Health Research Clinical Research Network
- Understanding of the clinical research process including Good Clinical Practice
- Substantial administrative or clerical demonstrable experience
- Clinical research demonstrable experience
Desirable criteria
- Previous demonstrable experience in a hospital / healthcare setting
- Data management demonstrable experience
- Project management demonstrable experience
- Finance demonstrable experience
Aptitude & Abilities
Essential criteria
- Enthusiastic, motivated and committed to developing a professional service
- A flexible approach to work and the needs of the service
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Catherine Pitman
- Job title
- Lead research Nurse
- Email address
- [email protected]
- Telephone number
- 01752439619
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