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Job summary

Main area
Administration Assistant
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
Full time - 37.5 hours per week (37.5 hours per week)
Job ref
216-AM-C7074140
Employer
University Hospitals Plymouth NHS Trust
Employer type
NHS
Site
Clinical Engineering University Hospitals Plymouth NHS Trust
Town
Plymouth
Salary
£24,169 £24,169 Per Annum
Salary period
Yearly
Closing
26/06/2025 23:59

Employer heading

University Hospitals Plymouth NHS Trust logo

Administration Assistant

NHS AfC: Band 2

Job overview

The post provides administrative support to the technical staff in Clinical Engineering

To engage with educational learning including completion of a competency framework to support progression to a Band 3

***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

  • Receives and acts on instructions from the Administration Team Leader.
  • Greets visitors, including couriers with equipment deliveries and collections to the department.
  • Answers telephone queries and acts on / directs as appropriate or on guidance of team leader.
  • Logs requests into the Medical Devices database and adds service reports as directed.
  • Provides reports of library activity and asset maintenance as required.
  • Engages with competency achievement for their post through participation in training activities and completion of a competency framework.
  • Assists with providing a range of secretarial and administration duties as required by the Clinical Engineering/HCST management.

Working for our organisation

We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Detailed job description and main responsibilities

1.     Administrator Assistant responsibilities
  • Receives and acts on instructions from the Administration Team Leader
  • Greets visitors, including couriers with equipment deliveries and collections to the department
  • Answers telephone queries and acts on / directs as appropriate or on guidance of team leader
  • Logs requests into the Medical Devices database and adds service reports as directed
  • Provides reports of library activity and asset maintenance as required
  • Engages with competency achievement for their post through participation in training activities and completion of a competency framework
  • Assists with providing a range of secretarial and administration duties as required by the Clinical Engineering/HCST management.

Please see the attached JD for further details.

Person specification

Knowledge and Experience

Essential criteria
  • • Able to use computers and Microsoft Office applications (Excel, Word and PowerPoint) or similar.
  • • Ability to accurately touch type.
Desirable criteria
  • • Previous demonstrable experience within a similar role

Qualifications

Essential criteria
  • • NVQ L2 or equivalent demonstrable experience
  • • A minimum of four GCSEs at grade 4/C and above, including English Language, Mathematics.
Desirable criteria
  • • GCSE/BTEC qualification in Business Studies or IT.

Apptitude and Abilities

Essential criteria
  • • Able to work flexibly on own initiative as well as part of a team.
  • • Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
Desirable criteria
  • • Interest in technology.

Employer certification / accreditation badges

Disability confident leaderArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Defence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Shirley Walters
Job title
Facilitation Team Leader
Email address
[email protected]
Telephone number
01752432177
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