Job overview

 To provide a supervisory medical secretarial service to the consultant(s)/team and/or group of clinical staff in an efficient and timely manner.   This post is part of a professional multi-skilled team working across the administration services.

·         The key responsibilities of this role are the effective and efficient management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures.

·         Responsible to undertake the role of medical secretary for the Vascular Assessment Unit team.

The Vascular Assessment Unit provides a wide range of non invasive tests, mainly using ultrasound, to diagnose and monitor peripheral arterial and venous disease. The service is available to surgeons and physicians within the Plymouth Hospitals NHS Trust, with particular service responsibilities to the Vascular Surgical, Cardiothoracic, Neurology and Renal Services. There is also some provision for direct GP requests. Over 3,500 investigations are done annually. The post holder provides full secretarial support for this service.

 Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.

Main duties of the job

·         Book scanning sessions for the Vascular Assessment Unit, ensuring that there is an efficient use of the appointments, taking into account staff availability.  Appointments are booked through CRIS system.

·         Send out appointments in accordance with Trust policy.

·         Liase with outpatient appointment staff to ensure scans are arranged to fit in with outpatient appointments.

·         Type the reports on the radiology system and send the reports to the referring clinician in a timely manner.

·         Manage Vascular Lab/surveillance waiting list.

·         Prioritise own workload including the typing of reports, sending out appointments and filing.

Working for our organisation

We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.