Job vacancy: Junior Doctor Manager in Medicine, Torbay and South Devon NHS Foundation Trust, Torquay

Job summary

Main area: Junior Doctor Management
Grade: NHS AfC: Band 5
Contract: Fixed term: 12 months
Hours: Part time - 30 hours per week (Monday - Thursday)
Job ref: 388-6175295-A&C

Employer: Torbay and South Devon NHS Foundation Trust
Employer type: NHS
Site: Torbay
Town: Torquay
Salary: £28,407 - £34,581 per annum pro rata
Salary period: Yearly
Closing: 06/05/2024 23:59
Interview date: 23/05/2024

Junior Doctor Manager in Medicine

NHS AfC: Band 5

Detailed job description and main responsibilities

To directly line manage the Junior Doctor Rota co-ordinator ensuring all HR policies and processes followed.

Ensure own knowledge of junior doctor contracts and associated legislation and guidance (e.g. EWTD) is up to date and that any changes are communicated and understood within the Directorate.

Ensure any changes in junior doctor contracts, associated legislation and guidance is interpreted & implemented through development of compliant rotas and where necessary local SOP’s and/or guidance for the use of other operational and clinical staff.

Support implementation of effective exception reporting procedures within the service (ensuring compliance with Trust wide policies & protocols); monitor exception reporting and provide reports through ISU Governance structures as necessary.

Ensure the separate SpR, Acute Medicine, Specialty F2-CT/GPST, Medical F1 and EAU F1 and Physicians Associate rota patterns combine cohesively and work together to deliver appropriate ward and on-call cover taking into account and balancing training needs.

On a daily basis where unplanned leave causes gaps in the Junior Doctor on-call cover, assess relative risk and identify and implement potential solutions.

Management of annual/study leave in close liaison with clinical teams.

Delegated responsibility for Junior Doctor budget (c. £2.5 million); authorised signatory for additional payments for overtime, exception reporting and booking of bank and agency doctors.

To provide pastoral support to junior doctors; liaising closely with Educational and Clinical Supervisors to identify where there are concerns about physical, mental or emotional wellbeing of doctors and take restorative action including with doctor’s consent referring to appropriate support services.

At times of escalation within the Trust identify areas of pressure and secure where possible additional clinical resource to ease pressure and facilitate de-escalation. Support the Co-ordination and communication of the clinical response for the medical directorate at times of escalation within the Trust in line with the Directorate Escalation Plan.

Develop and provide induction of new junior doctors at three, four and six month intervals in line with rotations. This will also apply to any locums we employ. Providing information particular to medicine and, completion of appropriate paperwork; arranging mandatory training, ID badges and ensuring access to IT systems required for their roles.

Work with Medical Education and Recruitment on all aspects of junior doctor recruitment including Trust doctors, overseas recruitment and bank and agency locums.

Ensure medical rotas are developed and maintained on Microsoft Teams as a key information source.

Ensure the GIM Consultant on-call rota is populated with specialty rotas provided by Clinical Leads, identifying gaps and escalating to leads where necessary. Where changes are made ensure the rota is updated reflecting the most current information available.

Ensure that all relevant & appropriate information re: junior doctors & GIM take is uploaded to the Microsoft Teams site.

Person specification

Qualifications and Experience

Essential criteria

CMI Level 5 in Management and Leadership or relevant experience
Additional highly specialist knowledge of Junior Doctors rotas, contracts & educational requirements including European Working Time Directive, gained through on the job training/development and/or additional learning
• Ability to interpret changes to junior doctor contracts/ways of working and implement at local level
• Competent in use of range of computer programmes to include Microsoft Excel, Power Point & Word & Outlook
• Evidence of ability to resolve highly complex problems through identification and implementation appropriate solutions
• Ability to work independently including taking initiative to risk assess complex situations and take appropriate actions
• Evidence of highly developed interpersonal and communication skills including ability to negotiate & influence those in more senior positions including clinicians
• Evidence of ability to lead and motivate including those who post-holder is not directly accountable
• Ability to produce written reports and updates for presentation at ISU Board level
• Ability to develop standard operating procedures and implement policies relevant to area of work
• Ability to identify needs of service & contribute to development of business plans. Writing business cases where required
• Ability to identify, implement and evaluate projects, tests of change & new ways of working
• Recent experience of managing highly complex rotas (covering a 24-hour period, 365 days/year)
• Producing and presenting data & information in report or presentation format for management team meetings
• Experience of co-ordinating a number of tasks simultaneously & to respond swiftly & effectively to new demands/requests on a daily basis

Desirable criteria

• Project management qualification
• Knowledge of wide range of Trust HR policies in relation to workforce management
• Ability to manipulate & present data for performance reporting purposes
• Use of Trust IT systems including Infoflex, PAS & Datix
• Project Management experience
• Experience of budget management
• Experience of dealing with complaints

You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.

If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.

IMPORTANT INFORMATION

We reserve the right to close vacancies early if we receive a high volume of applications. Please apply promptly
Please read the job description and tailor your application to reflect the role
Correspondence will be via Trac, text and email. Please check your email and Trac account regularly.
Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band
If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion
It is your responsibility to assist us in the timely receipt of appropriate references

The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.