Job overview

Following the formation of the NHS Devon Procurement Service; a shared procurement function for health and care organisations across Devon, there is a fantastic opportunity to join our newly formed collaborative as a Procurement Administrator.

Hosted by University Hospitals Plymouth NHS Trust, but also supporting Royal Devon University Healthcare NHS Foundation Trust, Torbay & South Devon NHS Trust, Devon Partnership Trust & Livewell Southwest we have a fantastic opportunity for up to 2 people to join our friendly and supportive team.

This is a hybrid role with the opportunity to work and train from one of our Devon office locations as well as carryout a proportion of your role from home.

You would join the service at important juncture as we implement new systems and process across the service with plans to develop and evolve the service over the next 2 years.

This new role could be a professional development opportunity for anyone looking to progress further with a career in Procurement but is in the first instance an entry role which offers variety and challenge.

We are looking for people with good information technology, communication and customer services skills who can adapt to new processes and carry them out effectively.

***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

The Procurement Administrator plays a crucial role in supporting the procurement activities within the Devon Procurement Service. This position involves responding promptly and proactively to customer and supplier enquiries, liaising with suppliers on system and catalogue issues, and promoting the department as a responsive and innovative service provider. The Procurement Administrator also supports the training and development of staff on procurement processes and ensures compliance with Trust policies and procedures.

The role requires a solid understanding of procurement processes and best practices, with responsibilities including obtaining quotations, placing purchase orders, resolving invoice queries, and maintaining accurate records and databases. Strong organisational and communication skills are essential for supporting the procurement team and enhancing operational efficiency.

Working for our organisation

We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care.

The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY.

If you have any issues with applying online and need additional support including reasonable adjustments with the application process, please contact the recruitment manager for this post who will put you into contact with the recruitment team.   

We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case.   

We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams.  It is sometimes necessary to close vacancies before the closing date.

 If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.