Job vacancy: Business Administrator, Tees, Esk and Wear Valleys NHS Trust, Middlesbrough

Job summary

Main area

Business Administration Support Team

Grade

NHS AfC: Band 4

Contract

Permanent

Hours

Full time
Part time

37.5 hours per week (Full and part time hours available)

Job ref

346-CORP-057-24

Employer: Tees, Esk and Wear Valleys NHS Trust
Employer type: NHS
Site: Flatts Lane Centre
Town: Middlesbrough
Salary: £25,147 - £27,596 (pro rata), per annum
Salary period: Yearly
Closing: 05/05/2024 23:59
Interview date: 15/05/2024

Business Administrator

NHS AfC: Band 4

We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.

From education and prevention, to crisis and specialist care —our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.

We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.

We’re committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.

We won’t rest until everyone in our region has the mental health care they need, to lead their best possible life.

Detailed job description and main responsibilities

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.

Person specification

Qualifications

Essential criteria

Either Diploma/NVQ Level 4 in Business Administration or Diploma/NVQ Level 3 in Business Administration (or equivalent) plus willingness to work towards Diploma Level 4 or Equivalent working experience
ITQ Level 2 or eqivalant
Key skills in literacy and numeracy Level 2 or 0 Level/GCSE in Maths and English grade C (4) or above

Desirable criteria

ECDL Advanced Level or Equivalent
Shorthand qualification

Experience

Essential criteria

Significant experience of working within an office administration environment
Initiating and maintaining office systems.
Experience of using Cardea or similar procurement and/or purchasing system
Experience of participation in service and quality improvement initiatives
Experience of using Microsoft Office applications; Word, Excel, PowerPoint, Outlook.
Experience of using digital dictation software e.g. Big Hand.
Experience of organising meetings using conferencing facilities e.g. MS Teams functionality.

Desirable criteria

Experience working within an NHS environment
Experience of using a help desk system
Experience of supervising or training staff

Skills

Essential criteria

Strong written and oral communication skills, the ability to deal professionally with stakeholders both internally and externally
Good computer literacy and keyboard skills
Copy, type and transcribe accurately from audiotape and/or shorthand
Excellent numeracy, data and problem-solving skills
Demonstrate organisational and diary management skills to include co-ordination of meetings and associated duties
Communicate effectively, demonstrate both verbal and written comprehension skill
Maintain concentration and attention to detail whilst also dealing effectively with interruptions
Work on own initiative, prioritise work and consistently meet deadlines
Lead, motivate and persuade staff in a positive manner to facilitate delivery of an effective service

If the contract type on the vacancy states 'Fixed Term' this would mean the vacancy is being advertised to address a temporary need for the duration stipulated on the advert, however, in the event that permanent funding is secured for the post the successful applicant will be confirmed in post on a permanent basis.

Internal applicants must ensure that prior to applying they have agreement from their current line manager that they can be released on a secondment basis.

Newly Qualified Nurses

All band 5 nursing positions are only open to those candidates who already have their NMC registration in place and have successfully completed a preceptorship programme. Please note: Newly qualified applicants or those due to qualify will be recruited via a separate process, for more information about this process please contact: [email protected]

TEWV encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID19.

Tees, Esk and Wear Valleys NHS Foundation Trust is committed to the protection of staff, service users and visitors to the Trust from second hand smoke and currently operates a no smoking policy which ensures all buildings and grounds are smoke free.

We are an equal opportunities employer and welcome applications from individuals who have experience of mental ill health or learning disabilities. Our service users and carers tell us our staff should be consistently concerned with maintaining and improving care with pride, empathy and compassion.

This job advert may close as soon as sufficient suitable applications have been received. If interested please apply for this post as soon as possible.

In order for your application to be successfully processed we will require references from your current and previous employer(s) which must cover a minimum period of three years. Please ensure that the reference section of your application is completed appropriately giving the address, telephone number and work email address of each of your current and previous line manager(s). If this section is not fully completed your application may not be processed.

If your application is successful, the information you give on your application form will be used to create and be retained on your electronic staff record and to provide access to core Trust systems.

Please note that if the post you are applying for requires a DBS check, you will be required to also subscribe to the DBS Update Service, if successful, and thereafter renew your subscription each year. The Trust will reimburse the subscription fee.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to Tees Esk and Wear Valleys NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK - GOV.UK (www.gov.uk).

Please provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk). Your current immigration status will not be considered as part of the shortlisting or interview process.

Please note that not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead.

We are able to offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers here: Skilled Worker visa: Your job - GOV.UK (www.gov.uk) and for the Health and Care Worker visa here: Skilled Worker visa: eligible healthcare and education jobs - GOV.UK (www.gov.uk)

Please note: if the job you are applying for does not meet the eligibility criteria above, we will be unable to offer you sponsorship and you will need to explore whether you may be eligible to apply for an alternative immigration route which will secure your right to work in the UK before you apply. If you are in the UK already on a visa please ensure you have no restrictions that would prevent you from taking this post.