Job summary

Main area: Research
Grade: NHS AfC: Band 4
Contract: 12 months (fixed term)
Hours: Full time - 37.5 hours per week (Monday to Friday)
Job ref: 345-COR7800939-A

Employer: North Tees and Hartlepool NHS Foundation Trust
Employer type: NHS
Site: North Tees University Hospital
Town: Stockton
Salary: £28,392 - £31,157 £28,392 - £31,157
Salary period: Yearly
Closing: 21/04/2026 23:59

Research Administrator

NHS AfC: Band 4

At North Tees & Hartlepool NHS Foundation Trust, our main priority is, and always will be, providing safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones.

If you share our passion then apply for this opportunity and help us make our patients’ experience the best it can possibly be.

Detailed job description and main responsibilities

Provide administration support for the 2 TVRA sites which includes:

Responsible for the day-to-day management of the research studies log using the Cognito database.

Responsible for the day-to-day management of the TVRA email inbox

Input and management of all research studies onto the LPMS database

Provide daily support to the TVRA Research Facilitators as part of the study set up process

Hold administrator level user access to the LPMS database including regular audit of user access levels

Provide training sessions for all staff using the LPMS database

Manage site shared drive and HUB for all research studies (including document version control)

Record and monitor upcoming deadlines for projects

Responsible for all study amendment processing following HRA guidelines and deadlines

Issue Letters of Access for both NHS and Non-NHS employees which includes person verification

Administer all research study contracts (2 sites) from review by the set-up team to completion (including contract amendments)

Regularly review the LPMS database to ensure that all members of research study teams are GCP compliant, logging their certification and escalating outstanding training

Forward information to other R&D teams within the TVRA – in particular the local study set-up team, research team leads and clinical support services, so they can advise on local capacity to deliver research. Ensure efficient and timely communication with non-R&D stakeholders too and that all relevant departments are informed of activities

Work with the Research Governance Manager and colleagues to establish and maintain effective systems of recording and storing research project data on the LPMS database.

To fully utilise the R&D databases’ capabilities; remaining up to date with central updates, implementing changes as required and submitting timely reports as necessary. Maintain and update the R&D databases, making suggestions on how to improve the system for better data recording. Input consistent and accurate data as part of approval processes.

Maintain an efficient electronic filing system of research applications.

Work with the Deputy Research Governance Manager and colleagues to ensure delivery of administrative processes in timely manner.

Work with the Deputy Research Governance Manager and colleagues to ensure timely and accurate reporting to funding bodies and regulators

Person specification

Knowledge and Skills

Essential criteria

• Awareness of the importance of the data protection act and confidentiality in research
• Three years administrative experience preferably in a healthcare / academic environment.
• Experience of database management
• Experience of effective dissemination of information to raise awareness of service provision and requirements

Desirable criteria

Experience of working in NHS research and development

Qualifications and Training

Essential criteria

• Diploma level or NVQ Level 3
• Good general education to GCSE level or equivalent including Maths and English

Desirable criteria

Research qualification
Degree or equivalent qualification

Experience

Essential criteria

• Advanced computer/ keyboard skills and working knowledge of computer based packages e.g. Word and Excel needed for ability to access, input and retrieve information onto a computer and monitoring of trials patients.
• Self-motivated, with initiative, able to work independently
• Adaptive, flexible and committed
• Ability to understand and interpret complex government legislation and guidelines.
• Organisational and time management skills to manage and deliver a range of tasks and projects to tight deadlines

Important - Once sufficient applications have been received this vacancy may close early.

Disclosure and Barring Checks (DBS)

It is the policy of North Tees and Hartlepool NHS Foundation Trust, that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost for their DBS certificate. The method of payment for this is via salary deduction from your first month's pay on commencement with the Trust. The DBs check will be undertaken during the pre-employment check screening.

Qualifications
Please note the essential qualifications required for the post are outlined within the Person Specification. You are required to provide original evidence of the necessary qualifications for the post at interview should you be shortlisted. You will also be required to provide original copies as part of the pre-employment check screening.

New Starters – Probationary Period

For any new employees commencing employment with North Tees and Hartlepool NHS Foundation Trust, you will be subject to satisfactory completion of a 6 month probationary period. Please note that internal applications and individuals that are appointed to fixed term appointments of less than 6 months duration are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or a bank member of staff).

Employment References

As part of our pre-employment screening process, all applicants are required to provide references covering their last three years employment history including any gaps. Applicants are requested to ensure e-mail addresses for all referees are included on their application form. Personal references are not acceptable.

Working Hours

If the hours advertised for the post are up to full time (37.5 hours per week), applications are still welcomed from individuals who may be seeking to work less than full-time hours and all requests will be considered in line with the post being appointed to for the successful applicant.

Equality, Diversity and Inclusion

Everything we do is shaped by our values: Respect, Support, and Collaborate.

At University Hospitals Tees we want our workspaces to be places where everyone feels welcome, valued and safe. We treat people with respect, and we celebrate the differences that make each of us unique.

We welcome applications from everyone, no matter your age, background, race, religion, disability, sex, sexual orientation, gender identity, family circumstances or beliefs.

We are here to support you throughout your application and at every stage of your career with us. We believe we work best when we collaborate, learn from each other and build teams that reflect the communities we serve.

Disability

We are a Disability Confident Lead employer. This means we give fair and full consideration to applicants and will offer reasonable adjustments during the recruitment process. If you need help with your application, or need the information in a different format, please contact our recruitment team and we will support you.

Right to Work in the UK

The Trust welcomes applications from all candidates who meet the criteria for the role. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless they have permission to work via another route. Non UK/RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here: Work in the UK - GOV.UK (www.gov.uk)

Please provide full and accurate details of your current immigration status on the application form. Your current immigration status will not be considered as part of the shortlisting or interview process.

Please note that not everyone needs a ‘Skilled Worker’ visa. If you are applying for health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead.

We are able to offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers here:Skilled Worker visa: Your job - GOV.UK (www.gov.uk)

and for the Health and Care Worker visa here: Skilled Worker visa: eligible healthcare and education jobs - GOV.UK (www.gov.uk)

Please note: if the job you are applying for does not meet the eligibility criteria above, we will be unable to offer you sponsorship and you will need to explore whether you may be eligible to apply for an alternative immigration route which will secure your right to work in the UK before you apply. If you are in the UK already on a visa, please ensure you have no restrictions that would prevent you from taking this post.

Armed Forces Covenant

As a supporter of the Armed Forces and an employer of Reservists, North Tees and Hartlepool NHS Foundation Trust are proud to be a signatory of the Armed Forces Covenant, which is a promise by the nation to ensure that those who serve or who have served in the UK Armed Forces (and their families) are treated fairly.

We recognise that reservists and veterans bring a variety of transferable skills and qualities to our workplace, developed through their military careers. Our commitment to supporting the Armed Forces Community has been recognised through the Armed Forces Covenant as a Silver Employer.

Further Important Information

Please check your email on a regular basis for updates on your application. If you are shortlisted for interview, you will be invited to email via this method.

Please ensure you read the ‘Guidance Notes for Applicants’ document attached to this advert before completing and submitting your application.