Job summary
- Main area
- Administration
- Grade
- Grade C
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 345-NTHS6234944
- Employer
- NTH Solutions
- Employer type
- NHS
- Site
- University Hospital of North Tees
- Town
- Stockton on Tees
- Salary
- £22,816 - £24,336 N/A
- Salary period
- Yearly
- Closing
- 09/05/2024 23:59
Employer heading
Administration Officer
Grade C
North Tees & Hartlepool Solutions is an NHS owned company of North Tees and Hartlepool NHS Foundation Trust. North Tees & Hartlepool Solutions provides a range of Estates, Facilities, Supplies and Procurement services to North Tees and Hartlepool NHS Foundation Trust. The company is a separate legal body to North Tees and Hartlepool NHS Foundation Trust. The successful applicant will be an employee of the subsidiary and not the NHS.
North Tees & Hartlepool Solutions offers its own Terms and Conditions of employment which differ from the national NHS Terms and Conditions. As an employee in the company you will benefit from:
- A competitive salary
- Excellent performance related bonus scheme
- Up to 33 days annual leave plus bank holidays (dependant on service and contracted hours)
- Access to a pension scheme - National Employment Savings Trust (NEST) – North Tees & Hartlepool Solutions will pay a 3% contribution (this is above the minimum contribution rate at the present time)
- Night shift working allowances (where appropriate)
- Bank holiday working allowances (where appropriate)
The Disclosure and Barring Service (DBS) check will be paid for by North Tees and Hartlepool Solutions, however, should you fail to satisfactorily complete the probationary period, you will be charged for the DBS check as a deduction from your final salary.
Job overview
Under the direction of the Commercial Services Lead the post holder will use appropriate technologies and equipment to assist in the provision of an efficient, effective, comprehensive and timely administrative service to the department.
Main duties of the job
To provide a comprehensive and timely administrative support service to the department. Hold overall administrative responsibility for one key area of the Sales Department (Requisition/invoice raising, diary keeping, ordering, record keeping, booking facilities, meeting minutes, event planning, data analysis)
The post holder will also provide support to the Assistant Director of Sales, Head of Sales and The Commercial Services Lead.
Working under the guidance and authority of the Commercial Services Lead.
Working for our organisation
NTH Solutions is a subsidiary company of North Tees and Hartlepool NHS Foundation Trust, established in April 2018 to provide estates, facilities and support services.
Our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development.
At NTH Solutions we work as a team, we support each other, learn from one another and have our patients at the heart of everything we do.
We are looking to employ honest, dedicated individuals to join our team, we recruit for values and together, we are North Tees and Hartlepool.
This role will is based at University Hospital of North Tees (Stockton), however, you may be required to work on any other Trust site as needed.
Detailed job description and main responsibilities
Assist in the provision of a comprehensive and timely administrative support service to the department, following all relevant operational policies, procedures and guidelines.
Hold overall administrative responsibility for one key area of the Sales Department (Requisition/invoice raising, diary keeping, ordering, record keeping, booking facilities, meeting minutes, event planning, data analysis) whilst having an awareness of the administrative duties in each of the other areas to provide support based on departmental pressures or to cover absence periods.
Provide support to the Assistant Director of Sales, Head of Sales and The Commercial Services Lead in the completion of SVLs as part of the Payroll process, and the booking and recording of staff annual leave and absences via the appropriate department mechanisms.
Use appropriate technologies to assist in the management of the diaries of the senior staff and associated staff, where appropriate. Including making appointments, arranging meetings, interviews, etc. whilst ensuring they are aware of all diary commitments.
Person specification
Qualifications
Essential criteria
- NVQ3 Business Administration
- GCSE grade A-C
- Computer literate with Word, Excel and Access
- Good communication skills
Desirable criteria
- Previous experience of working in the public sector
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Max Tennant
- Job title
- Commercial Services Lead
- Email address
- [email protected]
- Telephone number
- 01642 383752
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