Job summary
- Main area
- Administrator
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday - Friday)
- Job ref
- 374-LBCG1426
- Employer
- East Sussex Healthcare NHS Trust
- Employer type
- NHS
- Site
- Egerton Park, Bexhill on Sea with possible travel to alternative bases across East Sussex
- Town
- Bexhill on Sea
- Salary
- £25,760 - £27,476 per annum, pro rata
- Salary period
- Yearly
- Closing
- 22/04/2026 23:59
Employer heading
Child Development Team Administrator
NHS AfC: Band 3
We are proud to provide ‘Outstanding’ care and be a great place to work.
East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.
We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex.
Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.
The Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.
Job overview
We are looking for a dedicated Team Administrator who can be part of an evolving administration team, you’ll play a key role in our Child Development Admin Team.
The role is fast paced, requiring resilience, accuracy, and the ability to work under pressure. You should be able to work on their own initiative and as part of a team, working to strict deadlines. Confidentiality must be maintained at all times and being a good communicator is also key.
This is a great opportunity to take on a rewarding role, if you are an enthusiastic individual who is keen to join our team then we want to hear from you.
Main duties of the job
The successful candidate will provide administration support as part of the administration team.
It is essential that you are able to demonstrate good interpersonal, verbal and written skills and have a "can do" positive attitude.
You will have a good level of IT literacy as you will be using multiple software packages including SystmOne.
This role will keep you both challenged and busy as you work closely with colleagues to support the clinical team and our young patients.
Potential applicants should ensure they evidence all the essential criteria in their application.
This is a full time role of 37.5 hours per week
Working for our organisation
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Detailed job description and main responsibilities
Please refer to the job description attached.
If you have any questions about this position, please do not hesitate to contact us.
Person specification
Qualifications
Essential criteria
- GCSE or equivalent including English and Maths (grade C/4 and above)
- Educated to NVQ3 in administration or equivalent level of knowledge and experience
- Evidence of good literacy and proof reading skills
- Typing / text processing/ data entry skills to RSA III or equivalent
Desirable criteria
- ECDL or an equivalent recognised IT qualification
- Audiotyping experience
- Prior use of Fluency
Experience
Essential criteria
- Evidence of recent secretarial experience in an office environment
- Experience of minute taking
- Prioritisation of workload
- Must be used to working in busy environment with a variety of different people
- Production of data reports
- Production of clinical correspondence
- Experience of digital Booking Systems
Desirable criteria
- Previous NHS administration experience
- Previous experience working in a medical secretarial capacity
- Dealing with complaints
- Line Management of other administration staff
Skills / Knowledge / Abilities
Essential criteria
- Excellent communication skills, both written and verbal, to communicate with a range of patients, colleagues and stakeholders
- Good organisational and interpersonal skills.
- Professional telephone manner and customer service skills
- Good word / text processing skills to include proof reading/formatting.
- Flexible and adaptable, able to take direction and instruction from others.
- Proactive, self motivated and a positive approach to work.
- Able to work on own initiative within Trust guidelines and to be able to work within agreed timescales.
- Maintenance of confidentiality and awareness of data protection procedures.
- Ability to remain calm and pleasant at all times.
- Good keyboard and IT skills including knowledge of Microsoft Office – Word, Excel and Outlook
Desirable criteria
- Familiarity with medical terminology
- Prior use of SystmOne and Esearcher
- Customer service experience
Other
Essential criteria
- Ability to travel between bases in an efficient and timely manner
- Evidence that personal behaviour reflects Trust Values
- Reliable work record
Employer certification / accreditation badges
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Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Dima Barbarino
- Job title
- Community Paediatrics Service Delivery Manager
- Email address
- [email protected]
- Telephone number
- 07484421911
- Additional information
Available Monday - Friday 8.30-16.30
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