Neidio i'r prif gynnwys
Arhoswch, yn llwytho

Crynodeb o'r swydd

Prif leoliad
Administrative
Gradd
Band 4
Contract
Parhaol: Monday to Friday, Cross site working required
Oriau
  • Llawnamser
  • Rhan-amser
  • Rhannu swydd
  • Gweithio hyblyg
  • Oriau cywasgedig
37.5 awr yr wythnos
Cyfeirnod y swydd
279-7079387-OCT25
Cyflogwr
279 University Hospitals Sussex NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Royal Sussex County Hospital
Tref
Brighton
Cyflog
£27,485 - £30,162 Per annum, pro rata
Cyfnod cyflog
Yn flynyddol
Yn cau
16/10/2025 23:59

Teitl cyflogwr

279 University Hospitals Sussex NHS Foundation Trust logo

Anaesthetic Administrator

Band 4

 

 About our Trust

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

 Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First .  In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme  for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. 

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

As part of our commitment to access for all, please see the different ways you can access the application form: 

https://apps.trac.jobs/accessibility?_ts=1

We look forward to receiving your application and the start of your journey with UHSussex. 

Trosolwg o'r swydd

The purpose of this role is to contribute to the efficient running of anaesthetic services by undertaking administration, the booking and outcoming of specialist anaesthetic clinics, personnel and secretarial work for the department as required. The post-holder will primarily be based at the Royal Sussex County Hospital, Brighton, however they must also be willing the work cross site and spend some of their working week at the Princess Royal Hospital, Haywards Heath.

The context for this role is that the anaesthetic department, comprised of approximately 96 consultant anaesthetists, 65 trainee anaesthetists, supported by a small administrative team, is responsible for covering some 15,000+ theatre sessions per year, plus additional regular assessment clinics for patients about to undergo an operation. The over-riding priority of the administrative team is to ensure that every session and clinic has an anaesthetist on the day. This requires the team to juggle a complex matrix of staff availability on a daily basis, where unexpected change is commonplace.

In addition, the team provides administrative and medical secretarial support to clinicians and managers, organising meetings and training courses, and providing divisional staff with performance and financial information.

Prif ddyletswyddau'r swydd

  • Booking of referrals and appointments for the weekly specialist anaesthetic clinics. Sending appointments to patients.  Ensuring patient notes are readily available for the consultant prior to clinic date, retrieval of notes from clinic and typing of clinic letters.
  • Moving and/or cancelling appointments when required.
  • Maintaining a follow-up system ensuring that all investigations requested have been carried out, the results received, brought to the attention of the relevant consultant and subsequently filed.
  • Processing notes for review in a timely manner, ensuring that the relevant anaesthetist has sight of them when required
  • Supporting the Anaesthetic Trainee Rota Manager and Anaesthetic administration Manager with the daily running of the department and deputising where necessary.
  • Assisting with wider departmental secretarial tasks, as and when required.

Gweithio i'n sefydliad

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme  for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. 

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Communications and Relationship skills

·           Supporting the Anaesthetic Trainee Rota Manager and Anaesthetic administration Manager with the daily running of the department and deputising where necessary.

·           Working with all levels of staff including consultants, junior doctors, specialist nurses, theatre staff and patients.

·           Amending the electronic anaesthetic staff rota in the Trainee Rota Manager and Administration Manager’s absence, under consultant supervision and communicating change of anaesthetist, surgeon, or theatre number to the relevant staff.

Full details available on the attached JD and Person Specification

Manyleb y person

Education

Meini prawf hanfodol
  • Good standard of Education
  • Secretarial qualification or equivalent experience
Meini prawf dymunol
  • 5 GCSE's grade C/5 or above

Knowledge

Meini prawf hanfodol
  • Administrative Experience
  • Organisational skills
Meini prawf dymunol
  • NHS experience

Skills

Meini prawf hanfodol
  • Good communication skills
  • Computer Literate
Meini prawf dymunol
  • Experience of dealing with difficult situations with tact and diplomacy
  • Knowledge of hospital computer systems

Equality, Diversity, and Inclusion

Meini prawf hanfodol
  • Evidence of having championed diversity in previous roles
  • Evidence of having undertaken own development to improve understanding of equalities issues

Bathodynnau ardystio / achredu cyflogwyr

Veteran AwareApprenticeships logoNo smoking policyDisability confident leaderArmed Forces Covenant Gold AwardCare Leaver CovenantStep into healthHappy to Talk Flexible Working

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Hannah Beacock
Teitl y swydd
Perioperative Operational Support Manager
Cyfeiriad ebost
[email protected]
Rhif ffôn
01273696955
Gwybodaeth i gefnogi eich cais

Please direct any questions to Hannah Beacock 

Email: [email protected]

Tel: 01273696955 Ext 62906 

Mobile: 07785267656 

 

 

Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg