Job summary
- Main area
- Administration
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Mon + Tue 09:00-17:00, Wed, Thu + Fri 07:30-15:30)
- Job ref
- 279-7905196-APR26
- Employer
- University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- St Richard's Hospital
- Town
- Chichester
- Salary
- £24,465 per annum, pro rata
- Salary period
- Yearly
- Closing
- 28/04/2026 23:59
Employer heading
Theatre Administrator
Band 2
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are looking for a Theatre Administrator who will be responsible for providing an effective and welcoming reception service for patients, relatives and other visitors attending the Day Surgery Unit.
The successful candidate will need to be able to to facilitate a smooth process of patient greeting, checking in, and supporting in the preparation for operations. The post holder will work as part of the Day Surgery reception team to support and contribute to a caring and efficient service
Main duties of the job
Welcoming and booking patients in
Preparing paperwork
Answering the telephone
Taking messages with excellent communication
Other ad hoc administrative duties
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you do not meet the sponsorship requirements, and you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Responsible for clerical duties including meeting and greeting patients, visitors, and staff in person and via telephone. To provide comprehensive and effective administrative support to the Day Surgery Unit, troubleshooting and problem solving as required, with occasional ad hoc support to the main theatre reception.
To provide admin support to theatres, ensuring an efficient implementation of patient pathways, patient care, and post-operative appointment arrangement.
To provide occasional pastoral care to patients and relatives when needed.
Participate in other administrative activities alongside management and other senior colleagues as appropriate.
To ensure that patient pathways are handled accurately, inputting patient confidential information accurately and promptly on various Trust systems. Reception cover in the theatre department, and any other administrative duties required.
The post requires a self-motivated individual who is able to work as part of a team.
Person specification
Skills and Experience
Essential criteria
- Dealing with people/patients
- Knowledge and Experience of multiple IT systems
- Excellent communication
- Administrative Experience
Desirable criteria
- Good organisation skills
- Experience in a Healthcare setting
quality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sam Hughes
- Job title
- Senior Theatre Administrator
- Email address
- [email protected]
- Telephone number
- 01243788122
- Additional information
Available Mon-Thu from 08:00-16:00
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