Job summary
- Main area
- Administrator
- Grade
- 3
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 150-GM2012-UPC-A
- Employer
- Sussex Community NHS Foundation Trust
- Employer type
- NHS
- Site
- Crawley Hospital
- Town
- Crawley
- Salary
- £24,937 - £26,598 pro rata
- Salary period
- Yearly
- Closing
- 21/09/2025 23:59
Employer heading
Administrator
3
Job overview
Are you looking for a role where every day brings new challenges and the opportunity to change the lives of people in Sussex? Now is the perfect time to be part of our evolving urgent community response service.
This is more that just a job- it’s a chance to be part of an innovative service, comprising of admission avoidance and a general virtual ward service, all aiming to support patients in their own home, rather than being admitted to a hospital.
The administrator role is a essential role, ensuring the resources are available for the clinicians to carry out their role, and supporting with administrative tasks on our system one unit
Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.
Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK
Main duties of the job
a) To support the team in the day to day running, tasks include ordering PPE and consumables, recording data regarding the caseload and answering the phone
b) Word processing of reports and letters, including amending and tidying documents prepared by others, drafting routine correspondence for approval by the team members and taking formal minutes of meetings as required, using software packages as appropriate, e.g. Word, Excel and PowerPoint.
c) Maintain and update IT and Maintenance data bases with any Team issues.
d) Keeping office systems up-to-date (e.g. bring forward), devising and maintaining efficient filing, clerical and office systems, and providing general support within the team.
e) Helping with meetings organised within the Team and writing up the notes. Attend daily MDT meetings as Admin support.
f) Receive and sort internal and external mail and deal with each appropriately.
Working for our organisation
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Accredited Living Wage Employer, we ensure fair pay for all our staff
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Detailed job description and main responsibilities
For further information regarding this position, please see attached the Job Description and Person Specification.
Person specification
Qualifications
Essential criteria
- General standard of education to GSCE level or equivalent
Experience
Essential criteria
- Recent secretarial or administrative experience
- Experience of data inputting, databases, spreadsheets
- Experience of working in a health or social care setting
Desirable criteria
- Experience of ordering supplies and maintaining stock
Skills
Essential criteria
- Able to use time effectively and prioritise work through good organisational skills
- Able to use of IT systems and keyboard skills including accurate data recording skills
- Able to use recognised IT packages e.g. Microsoft Office including Excel
- Able to communicate effectively with customers, carers and health and care specialist services and colleagues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Natalie Payne
- Job title
- Operational Team lead
- Email address
- [email protected]
- Telephone number
- 07917625680
List jobs with Sussex Community NHS Foundation Trust in Administrative Services or all sectors