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Job summary

Main area
Core
Grade
3
Contract
Permanent
Hours
Part time - 12 hours per week (12 hours between Tuesday and Friday)
Job ref
374-ED2002-A
Employer
East Sussex Healthcare NHS Trust
Employer type
NHS
Site
Eastbourne District General hospital
Town
Eastbourne
Salary
£25,760 - £27,476 pro rata
Salary period
Yearly
Closing
21/04/2026 23:59
East Sussex Healthcare NHS Trust logo

Chemical Pathology Administrator Assistant

3

We are proud to provide ‘Outstanding’ care and be a great place to work.

East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area. 


We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex. 


Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes. 


The Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services. 

 

Job overview

We are seeking a proactive and detail-oriented Administrative Assistant to join our Chemical Pathology team on a job share basis. This vital role supports the Consultant Clinical Scientists, Lead Biomedical Scientist, and other senior staff in delivering high-quality diagnostic services within Pathology.

We are looking for someone with proven experience in a secretarial or administrative role, including audio typing, knowledge of medical terminology, strong IT skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and is a team player with the ability to work independently and take initiative.

This is a fantastic opportunity to contribute to a dynamic and supportive team at the forefront of clinical diagnostics. The job share arrangement (16 hours: Monday to Thursday afternoons and 12 hours: Tuesday and Friday)

Main duties of the job

The post holder provides comprehensive secretarial and administrative support to Consultant Clinical Scientists, the Chief Biomedical Scientist, and senior laboratory staff within the Clinical Chemistry Department. Responsibilities include managing electronic diaries, arranging meetings, preparing agendas and minutes, handling correspondence, and maintaining accurate electronic and paper filing systems. The role involves processing clinic letters, booking and updating patient details using laboratory and hospital systems, typing reports and documentation, and extracting information for audits. The post holder liaises with patients, relatives, clinical staff, and external laboratories, handling telephone enquiries and communicating laboratory results in line with data protection and confidentiality requirements. Additional duties include organising specimen dispatch to referral laboratories, preparing documentation, checking invoices, maintaining departmental records, and undertaking required training to support service delivery.
 

Please see Job description

Working for our organisation

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year. 

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Detailed job description and main responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Person specification

Qualifications

Essential criteria
  • Good general level of education to GCSE level or equivalent including English and Maths
  • Evidence of continued professional development to NVQ level 3 in relevant subject
  • RSA III or equivalent
Desirable criteria
  • ECDL or alternative IT qualification

Experience

Essential criteria
  • Experience in use of audio and working in a secretarial capacity.
  • Experience of working with the public and handling difficult situation.
  • Knowledge of medical terminology. Experience of working in a busy environment.
Desirable criteria
  • Previous experience of using Bighand
NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyDisability confident leaderImproving working livesCare quality commission - GoodArmed Forces Covenant Gold AwardNational Preceptorship for Nursing Quality MarkGold Award 2026 - Wellbeing at Work - East Sussex

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Neil Loades
Job title
Deputy Head of Blood Sciences- Chemical Pathology
Email address
[email protected]

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