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Job summary

Main area
Safeguarding Adults
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 29 hours per week (5 days per week Monday - Friday)
Job ref
374-LC2126
Employer
East Sussex Healthcare NHS Trust
Employer type
NHS
Site
Eastbourne District General Hospital
Town
Eastbourne
Salary
£24,937 - £26,598 per annum, pro rata
Salary period
Yearly
Closing
20/02/2026 23:59
East Sussex Healthcare NHS Trust logo

Administrator for Adult Safeguarding

NHS AfC: Band 3

We are proud to provide ‘Outstanding’ care and be a great place to work.

East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area. 


We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex. 


Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes. 


The Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services. 

 

Job overview

To provide comprehensive administration and secretarial support to the Adult Safeguarding team to include;

·       Named Nurse Safeguarding Adults,

·       Specialist Nurses Safeguarding Adults,

·       Safeguarding Adult Sister Adult  

·       ESHT Mental Capacity Lead

 

The post holder following a robust and timely induction period will mainly work unsupervised, managing own workload, which may include small project work on behalf of the Adult Safeguarding team members.

Main duties of the job

Provide day‑to‑day communication support for the Adult Speciality Safeguarding team, managing calls and generic email inboxes and directing enquiries appropriately. Handle, input and maintain highly sensitive information. Coordinate virtual and face‑to‑face meetings for Adult Specialists and the Mental Capacity Lead, arranging venues when required, and take accurate minutes, circulate information, and maintain action logs. Support the team by managing spreadsheets, databases, shared drives and undertaking small improvement projects. Maintain the Safeguarding Adults at Risk and DoLS databases and assist with accurate data capture. Provide administrative support for policies, job descriptions, training resources and general team needs, and offer cover for annual leave or sickness. Follow ESHT policies, participate in training, CPD, appraisals, audits and emergency planning processes. Manage ordering and stock control, oversee patient notes handling, and liaise with IT regarding administrative requirements. Report incidents, arrange repairs, and uphold strict patient confidentiality. Carry out all duties professionally in line with Health & Safety legislation and update PAS with accurate patient information and alerts.

Working for our organisation

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year. 

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Detailed job description and main responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Person specification

Experience

Essential criteria
  • Previous secretarial experience with own responsibility
  • Experience of organising and prioritising own workload
  • Previous experience and knowledge of internet, email, spreadsheets, databases and relevant NHS Systems
Desirable criteria
  • Experience of working in a clinical environment
  • Experience of working in a confidential environment
  • Experience of implementing policies and procedures
  • Previous experience of organisation and administration of meetings
  • Previous experience working with senior managers / directors

Skills

Essential criteria
  • Knowledge of data protection and confidentiality
  • Ability to exercise independent judgement and problem solve
Desirable criteria
  • Knowledge of Microsoft Power Point and Access
  • Knowledge of NHS
  • Knowledge on Safeguarding processes

Qualifications

Essential criteria
  • Good standard of general education to GCSE grade C or equivalent including Maths and English
  • NVQ level 3 in business administration or equivalent level of knowledge and experience
  • Recognised computer/typing qualifications, minimum RSA II standard (or equivalent experience)
Desirable criteria
  • Advanced computer / typing qualification e.g. RSA III (or equivalent experience)
  • ECDL
NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyDisability confident leaderImproving working livesCare quality commission - GoodArmed Forces Covenant Gold AwardNational Preceptorship for Nursing Quality MarkGold Award 2025 - Wellbeing at Work - East Sussex

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Kathryn Tyrer
Job title
Safeguarding Governance Officer
Email address
[email protected]
Telephone number
03001314729

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