Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 374-KN284
- Employer
- East Sussex Healthcare NHS Trust
- Employer type
- NHS
- Site
- St Anne's House - Conquest
- Town
- Hastings
- Salary
- £24,465 per annum, pro rata
- Salary period
- Yearly
- Closing
- 02/03/2026 23:59
Employer heading
Assistant Purchase Ledger Officer
NHS AfC: Band 2
We are proud to provide ‘Outstanding’ care and be a great place to work.
East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.
We are one of the largest organisations in East Sussex with an annual income of £700 million and we are the only integrated provider of acute and community care in Sussex.
Our extensive health services are provided by over 8,000+ dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.
The Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.
Job overview
To support the liaison between accounts payable staff, procurement staff and budget managers in resolving invoice queries, ensuring timely and expert responses to questions and queries, to enable the Trust to pay valid invoices as per creditor payment terms, thereby improving the Trust’s Better Payment Practice Code (BPPC).
Main duties of the job
Careful use of Trust systems both manual and electronic, to ensure accuracy of data. Store and share information in accordance with department protocols, Trust Information Governance Policy and Data Protection Legislation.
To support the liaison between accounts payable staff, procurement staff and budget managers in resolving invoice queries, ensuring timely and expert responses to questions and queries, to enable the Trust to pay valid invoices as per creditor payment terms, thereby improving the Trust’s Better Payment Practice Code (BPPC).
Working for our organisation
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Detailed job description and main responsibilities
Finance Liaison:
1. Assist the Finance Liaison Officer to ensure that payment queries are dealt with promptly and effectively and in accordance with statutory requirements, Trust Standing Financial Instructions, and internal financial procedures
2. Monitor Goods Received Notes (GRN) Workflow reports and mailbox. Investigate and resolve any queries that arise appropriately.
3. Monitor Purchase Order Invoices Approved report and receipt orders when required to assist with prompt clearance of invoices.
4. Assist when required the chasing of credit notes that are still outstanding relating to queries.
5. Assist with and update the RSS System to facilitate clearance of invoice queries, outstanding orders and force completions.
6. Receipting of deliveries/services when authorised by appropriate Budget holder or appropriate delivery note is received.
7. Document effective system diary notes to maintain an appropriate and concise audit trail and follow up required actions regularly to support prompt query resolution and processing of outstanding invoices.
8. Maintain strong working relationships with the Procurement and Accounts Payable teams, service managers & end users, guiding them with correct procedures in-line with the Trust's Standing Financial Instructions.
Accounts Payable:
9. Ensure that all supplier invoices and credit notes are registered accurately and in a timely manner.
10. Contribute to the effective administration of the mailbox and investigate and resolve supplier queries promptly as required.
11. Review supplier statements and account reminders, obtaining copies of any invoices/credit notes not recorded on the finance system, and investigate any statement or account discrepancies as a priority.
12. Take responsibility for following up on unanswered queries and outstanding actions to support the function in making timely payments wherever possible.
General Duties & Responsibilities applicable to all job descriptions
13. Demonstrate a positive and enthusiastic work ethic with strong customer focused skills.
14. Develop understanding of VAT regulations.
15. Assist project and analysis work as required, to support the Finance function to operate effectively and efficiently, strengthen financial controls, and enhance reporting.
16. To undertake surveys and/or audits as and when required.
17. This job description is not exhaustive. Staff may be required to undertake any other duties at the request of the Head of Financial Services/Senior Management Team, which are commensurate with the band, including project work, internal job rotation and absence cover.
Person specification
Qualifications
Essential criteria
- Good general education including GCSE in English and Maths (Grade C and above)
Desirable criteria
- Studying AAT
Experience
Essential criteria
- Minimum 6 months experience of working in either sales or purchase ledger sections within a large complex organisation.
- Experience of analysing and investigating financial data.
Desirable criteria
- 1 year’s previous experience of working in both sales and purchase ledger
Skills
Essential criteria
- Good keyboard and IT skills including knowledge of Microsoft Office – Word, Excel and Outlook
- Effective communicating skills
Desirable criteria
- Expert Excel user
Employer certification / accreditation badges
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Application numbers
Documents to download
Further details / informal visits contact
- Name
- Perry Swift
- Job title
- Accounts Payable Supervisor
- Email address
- [email protected]
- Telephone number
- 0300 131 4484
- Additional information
Ext. 770106
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