Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Fixed term: 4 months (01/09/2025 - 31/12/2025)
- Hours
- Full time
- Part time
- Job share
- Job ref
- 150-MT1805-CC
- Employer
- Sussex Community NHS Foundation Trust
- Employer type
- NHS
- Site
- Heathfield Library
- Town
- Heathfield
- Salary
- £24,625 - £25,674 Per annum (pro rata)
- Salary period
- Yearly
- Closing
- 25/06/2025 23:59
Employer heading
Immunisation Programme Assistant (Heathfield)
Band 3
Job overview
Immunisation Programme Assistant (Heathfield) - Full time or Part time (minimum of two days) temporary contract for 4 months, September to December 2025.
An opportunity has arisen for Band 3 Immunisation Programme Assistant/s to join the SCFT Sussex Immunisation Service.
The role requires core working hours of 8am-4pm, with flexibility at either end of the day for packing of vaccines or clinic cover on a rota basis. You will also cover one Saturday clinic.
The SCFT Sussex Immunisation Service vaccinates children aged 0-19 years in schools and clinics across East Sussex, West Sussex and Brighton & Hove.
This post will be based in Heathfield but all team members support the whole of the SCFT Sussex Immunisation Service, so you must be a car owner/driver and be willing to travel daily to clinics and schools within Sussex.
Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.
Main duties of the job
The role will include providing clerical and clinical support in schools, bases, clinics and patients' homes. It is an exciting and varied role, working within a team of nurses, assistants and administrators to deliver vaccination programmes to school aged children and SCFT Staff.
The successful candidate will prepare the documentation and assist with the running of the vaccination sessions and clinics and be expected to accurately process the completed session paperwork.
During this busy flu vaccination period, they will also be involved with giving the flu nasal spray vaccine to School aged children under supervision of a trained health professional. Full training will be given.
Working for our organisation
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
• Beautiful Sussex location near the South Downs and coast
Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Detailed job description and main responsibilities
You will need to demonstrate your familiarity with Word, Excel and Outlook. Experience of data-inputting is preferable but training will be given. Our Service uses an online consent process so IT skills are vital.
The postholder will be required to fulfil reception duties at clinics and are often the first point of contact for patients and their families on the telephone, so an excellent telephone manner and verbal communication skills are important. The ability to communicate well and remain calm at busy school immunisation sessions is essential.
Our patients are our first priority and we strive to offer compassionate care, whilst also working quickly to vaccinate large numbers of children , young people and adults each day. One aspect of the role will be to provide reassurance to children who are feeling anxious about having a vaccination, therefore, experience of working with children and young people would be an advantage.
We welcome applicants who can demonstrate a willingness to work flexibly and co-operatively with colleagues; both within their own team and the wider multidisciplinary teams across the whole SCFT area. We are looking for people who are motivated, conscientious and committed to supporting us to maintain high vaccination coverage across Sussex.
A full driving license and access to a car for work is essential for this role - please indicate this in your supporting information.
Person specification
Qulaifications
Essential criteria
- Good standard of general education (5 GCSEs in-cluding English & Maths or equivalent)
- RSA3 / NVQ3 in administration or related subject or equivalent experience gained through practice
- Competent in the use of Microsoft Word, Excel and Outlook
- ECDL or equivalent
Desirable criteria
- Care Certificate
Experience
Essential criteria
- Dealing with a variety of people
- Ability to work as part of a team
- Ability to work on own initiative
- Experience working with children and young people
Desirable criteria
- Experience of working in an NHS / social care environment
Skills and Knowledge
Essential criteria
- Excellent administrative and organisational skills
- Excellent communication skills both written and verbal, and telephone manner
- Demonstrates a calm and constructive approach to dealing with unpredictable situations.
- Attention to detail
- Good numeracy
- Excellent administrative and organisational skills
- Ability to work within a team, and to effectively liaise with people at all levels
- Work under own initiative and follow guidelines. Able to prioritise enquiries and respond effectively, and make unsupervised judgements on patient en-quiries, with the awareness of when to request ad-vice from line manager.
- Ability to travel between sites, car owner/driver with access to a vehicle for work purposes
Desirable criteria
- Knowledge of safeguarding for children
- Some knowledge of medical/nursing terminology
- Has proficient keyboard skills
Other requirements
Essential criteria
- Full UK driving license and use of car.
- Flexibility to travel to other areas across Sussex
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Megan Bratton
- Job title
- Area Lead
- Email address
- [email protected]
- Telephone number
- 07867668494
- Additional information
Available Monday , Tuesday and Thursdays
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