Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Fixed term: 18 months (Secondment option if agreed with current line manager)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 279-7226799-JUL25
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Cross site working - RSCH, Worthing, SRH and PRH
- Town
- Worthing
- Salary
- £27,485 - £30,162 per annum, pro rata
- Salary period
- Yearly
- Closing
- 29/07/2025 23:59
Employer heading
Cancer Rotational Project Administrator
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
At University Hospitals Sussex (UHSx), we are committed to providing exceptional healthcare services. Our Cancer Services team is developing an innovative project focused on developing a Nursing Rotational Programme and enhancing educational opportunities for our nursing staff and wider teams in cancer care. We are seeking a highly organised and motivated Band 4 Administrator to support this exciting initiative.
Job Summary:
As the Band 4 Administrator, you will play a crucial role in supporting the development and implementation of the Nursing Rotational Programme and educational initiatives. You will be responsible for a variety of administrative tasks that ensure the smooth running of our innovative education project. This role requires a detail-oriented individual with excellent organisational skills and a passion for supporting the professional development of healthcare professionals.
Why Join Us?
· Be part of the first-ever recruitment programme of its kind at UHSx, setting a new standard for cancer nursing education and professional development.
· Work in a dynamic and supportive environment that values innovation and excellence in cancer care
Join us in making a difference in cancer services education and be part of a ground breaking programme that will impact the professional development of our nursing staff and improve patient care. We look forward to receiving your application.
Main duties of the job
Administrative Support: Provide comprehensive administrative support to the Cancer Services Education team.
Coordination: Coordinate and organize meetings, workshops, and training sessions related to the Nursing Rotational Programme.
Record Maintenance: Maintain accurate records and documentation related to the programme, including nurse schedules and rotation plans.
Calendar Management: Manage calendars, appointments, and schedules for the project team and participating nurses.
Report Preparation: Assist in the preparation of reports, presentations, and educational materials.
Stakeholder Liaison: Liaise with internal and external stakeholders, ensuring effective communication and collaboration.
General Office Duties: Handle general office duties, including correspondence, filing, and data entry.
Project Support: Support the implementation and monitoring of project timelines and deliverables.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate information pack - University Hospitals Sussex NHS Foundation Trust
Detailed job description and main responsibilities
Please see full job description as separate attached document
· Provide, receive, and deal with confidential information daily.
· Minute-taking of meetings when required
· Responding to stakeholders and professionals across the wider health community
· Liaise with other NHS organisations and external agencies (including voluntary organisations)
· To maintain close links, communication, and liaison between practice development and learning & development.
· Support and monitor on-going departmental recruitment and training projects as required by tracking progress and developments in order to support senior staff and handle queries appropriately.
· Handle incoming correspondence, written, email or telephone, relating to the departmental training and recruitment service and deal with any relevant queries that occur, resolving problems using own initiative
· Support communication required for the Fundamentals of cancer care course and other cancer education / training programmes.
· Provide administration support for the Project lead and Educator and The Cancer Educator team to develop a sustainable rotational programme for cancer service staff.
Person specification
Essential
Essential criteria
- 5 GCSE's or equivalent (NVQ Level 3
- Demonstrated knowledge and awareness of clerical and administrative procedures and systems
Desirable criteria
- Experience of working within a team.
- Knowledge and awareness of confidentiality issues relating to the Data Protection Act and Computer Misuse Act
- Experience of working in Education or cancer care administration services
- Project experience
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rebecca Hartley
- Job title
- Practice Educator - Cancer Division
- Email address
- [email protected]
- Telephone number
- 07795 401412
- Additional information
Further contact : Nadine Greig - Project lead for the rotational programme and Educator
Email: [email protected]
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