Job vacancy: Medical Secretary, 279 University Hospitals Sussex NHS Foundation Trust, Worthing

Job summary

Main area

General Surgery

Grade

Band 4

Contract

Permanent: Monday-Friday

Hours

Full time
Flexible working

37.5 hours per week (Monday-Friday)

Job ref

279-7275753-AUG25

Employer: 279 University Hospitals Sussex NHS Foundation Trust
Employer type: NHS
Site: Worthing Hospital
Town: Worthing
Salary: £27,485 - £30,162 Per annum, pro rata
Salary period: Yearly
Closing: 19/08/2025 23:59

Medical Secretary

Band 4

About our Trust

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

As part of our commitment to access for all, please see the different ways you can access the application form:

https://apps.trac.jobs/accessibility?_ts=1

We look forward to receiving your application and the start of your journey with UHSussex.

Detailed job description and main responsibilities

Please see the attached job description for full details of the responsibilities of the medical secretary role

Person specification

Skills

Essential criteria

Excellent communication skills, both verbal and written
Ability to work to deadlines and meet conflicting demands
Excellent knowledge of a full range of secretarial procedures and office duties
Excellent attention to detail
Excellent organisational skills
Excellent knowledge of MS Office, particularly Excel
Experience of minute taking
Evidence of having undertaken own development to improve understanding of equalities issues

Desirable criteria

Knowledge of Patient Information System (PAS)
Previous NHS Medical Secretary experience
Managing challenging behaviour
Experience of audio typing

Qualifications

Essential criteria

Educated to GCSE level with A-C Maths and English

Desirable criteria

An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma

People management and development

Essential criteria

Able to maintain confidentiality in accordance with the Data Protection Act
Coordinating and working as part of a cohesive team
Positive contribution to change to enhance the patient pathway experience and outcome
Ability to work independently
Ability to use own judgement/initiative and problem solve

Equality, Diversity & Inclusion

Essential criteria

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues.

Important information for applicants:

A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.

Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications

Further Information

For help with the application process for Nursing vacancies, please email [email protected].

For help with the application process for Non-Nursing vacancies, please email [email protected].

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Ellie Pickthall
Job title: Support Manager, General Surgery
Email address: [email protected]
Telephone number: 07342 083 838
Additional information: Available Monday-Friday 08:00-16:00 for calls

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Job summary

Employer heading

Medical Secretary

Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Skills

Essential criteria

Desirable criteria

Qualifications

Essential criteria

Desirable criteria

People management and development

Essential criteria

Equality, Diversity & Inclusion

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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