Job summary
- Main area
- Medicine
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Part time
- Flexible working
- Job ref
- 279-7685187-JAN26
- Employer
- University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- St Richards Hospital / Worthing Hospital
- Town
- Worthing
- Salary
- £27,485 - £30,162 Per Annum
- Salary period
- Yearly
- Closing
- 09/02/2026 23:59
Employer heading
Medicine RTT Validation Officer
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are looking for an enthusiastic and motivated RTT Validation Officer who can work well both within a team as well as unsupervised.
Working hours will be 09:00 - 17:00 however this can be discussed at interview. Whilst full support will always be available, you will need the motivation and discipline to manage your own assigned workload and escalate where necessary.
Attention to detail is essential as you will be dealing with repetition where accuracy is key. You will need to be I.T competent and have experience with a variety of software.
Main duties of the job
To support 65 week recovery endeavours:
• Using the appropriate Trust systems in place to capture and record accurate PTL data. Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.
• Responsible for ensuring that patient records have the correct clock starts and clock stops, by validating and interpreting patient pathways from first outpatient appointment, through diagnostics, treatment planning and treatment. This may involve adjusting / correcting patient referrals where inaccurate data entries have been put in by divisions.
Working for our organisation
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
To support 65 week recovery endeavours:
· Using the appropriate Trust systems in place to capture and record accurate PTL data. Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.
· Responsible for ensuring that patient records have the correct clock starts and clock stops, by validating and interpreting patient pathways from first outpatient appointment, through diagnostics, treatment planning and treatment. This may involve adjusting / correcting patient referrals where inaccurate data entries have been put in by divisions.
· Validating the weekly and monthly reports within agreed timescales.
· Monitor the PTLs to maintain accurate waiting times throughout the patient pathway.
· Analyse data and produce ad hoc reports as directed by the Operational Manager.
· Ensure that directorate managers are aware in a timely manner of any previously unreported potential breaches of waiting times targets that are caused by validation.
· Highlight any systematic data recording errors or performance concerns to the Operational Manager.
· Monitor tertiary referrals for patients referred to or from another Trust for treatment.
· Query and escalate to clinicians as to progress of a pathway; carrying forward any necessary actions.
· To respond or take telephone queries regarding referral to treatment time information and data collection.
· Report to the Operational Manager any potential clinical governance issues, or complaints, to ensure they are dealt with in a timely and appropriate manner.
People management and development
· Responsible for carrying out duties in line with the Trust’s e-rostering processes, including managing rosters, supporting staff allocation, and contributing to effective budget reconciliation and workforce planning
Learning and development
· Attend mandatory training updates as required.
· Undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development process.
· Achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
· Identify own learning needs and jointly plan training requirements with your line manager
· Participate in the Trust’s appraisal process to discuss how your role will help deliver the best possible care to our patients and help to deliver any changes in service.
This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover.
The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.
Person specification
Experience & Qualifications
Essential criteria
- GCSE C or Above in English or Maths
- Experience in an admin based role within the last two years, within a healthcare setting
- IT and systems/ database knowledge - Careflow, Evolve, Compass BI
- Knowledge of PTL management including Cancer Pathways
- RTT Validation Experience
Desirable criteria
- Familiar with NHS medical terminology
- Knowledge and understanding of pathways
Skills
Essential criteria
- Good communication skills
- Ability to manage conflicting demands as a part of a team
- Ability to work unsupervised on methodical tasks, with good attention to detail
Desirable criteria
- Confidence to identify and flag inconsistencies on pathways pathways
- Competent IT skills including advanced Excel skills
Equality, Diversity and Inclusion
Essential criteria
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role)
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Charlotte Brocklehurst
- Job title
- Service Manager
- Email address
- [email protected]
- Telephone number
- 01903 205 111
- Additional information
Please contact Charlotte Brocklehurst or Dee Humphris if you have any questions or queries about this post.
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