Job summary
- Main area
- Oncology
- Grade
- Band 4
- Contract
- Fixed term: 12 months (Sabatical cover)
- Hours
- Full time - 37.5 hours per week (Monday-Friday)
- Job ref
- 279-7806090-APR26
- Employer
- University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Worthing Hospital
- Town
- Worthing
- Salary
- £28,392 - £31,157 per annum
- Salary period
- Yearly
- Closing
- 23/04/2026 23:59
Employer heading
Medical Secretary Oncology
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
We value compassion, inclusion and respect as our core values. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Oncology service at Worthing hospital. This varied role provides support to the Oncology Cons, Registrar and CNS teams and the multidisciplinary clinical team as part of the UHSussex trust wide service. The post requires full time working Monday - Friday.
We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff
Previous secretarial/administration experience and typing skills are essential, as are knowledge of the hospital environment and medical terminology
Our ideal candidate will be flexible and adaptable and willing to work as part of our busy and supportive, friendly team
If you think you have the qualities to fill this post, then we look forward to receiving your application.
Prior to submission of your application for any internal secondment or fixed term post, please ensure that you have discussed this with your line manager to obtain their approval. If you do not have written approval from your current line manager to take this position if successful as an internal secondment opportunity, it would be offered as a fixed term position.
Main duties of the job
To work as part of the administration team to provide accurate and efficient secretarial support for the Oncology Service at Worthing.
Your role will involve working as part of a busy team supporting the the Oncology service and patients at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, other departments and clinicians. If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the administrative service.
Specific duties include:
- Transcription of author dictation
- Supporting with clinician generated administration relative to the patient pathway
- Reviewing patient outcomes to ensure next step in the pathway is booked
- Fielding patient queries
- Tracking of investigations
- Cross cover for colleagues where required
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Detailed job description and main responsibilities
Please see the attached job description for full details of the responsibilities of the medical secretary role
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Person specification
Skills
Essential criteria
- Excellent communication skills, both verbal and written
- Ability to work to deadlines and meet conflicting demands
- Excellent knowledge of a full range of secretarial procedures and office duties
- Excellent organisational skills
- Excellent knowledge of MS Office, particularly Excel
- Experience of minute taking
Desirable criteria
- Previous NHS Medical Secretary experience
- Knowledge of Patient Information System (PAS)
- Experience of audio typing
Qualifications
Essential criteria
- 3 GCSEs including English & Mathematics Grade A-C or equivalent
- RSA3 and/or knowledge acquired through experience
Desirable criteria
- An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma
- Medical Terminology Qualification
People management and development
Essential criteria
- Able to maintain confidentiality in accordance with the Data Protection Act
- Coordinating and working as part of a cohesive team
- Positive contribution to change to enhance the patient pathway experience and outcome
- Ability to work independently
- Ability to use own judgement/initiative and problem solve
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Lauren Winch
- Job title
- Medical Roster & Secretarial Supervisor
- Email address
- [email protected]
- Telephone number
- 07850 696502
- Additional information
Available Monday-Friday 08:00-16:00 email preferred
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