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Job summary

Main area
Administration
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
432-HR994-26
Employer
East Suffolk and North Essex NHS Foundation Trust
Employer type
NHS
Site
Colchester General Hospital
Town
Colchester
Salary
£25,760 - £27,476 per ammum
Salary period
Yearly
Closing
25/10/2026 23:59
Interview date
30/10/2026

Employer heading

East Suffolk and North Essex NHS Foundation Trust logo

Admissions Officer - Vascular Surgery

NHS AfC: Band 3

We are one of the largest NHS organisation in England. Our scale provides exciting opportunities for development, innovation, research, education and training.

Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits

Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of  ESNEFT’s core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, Procedures and in its Practices, to foster positive work relationships, and finally to act with integrity as a professional within ESNEFT as well as a representative of the NHS as a whole.  The EDI Agenda reflects the Trust values such as Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan, People Plan, People Promise and a Model Employer intrinsic in the Equality Diversity and Inclusion Agenda, we consistently strive to improve, to take the learning into Action for a better ESNEFT.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

 

Job overview

An exciting opportunity has arisen for a Admissions Officer within the Vascular Surgery Unit at Colchester General Hospital.

We are looking for a Admissions Officer to join the Vascular Surgery Department, you will provide consistent provision of comprehensive and efficient secretarial/ administrative support.

You must possess excellent written and verbal communication and interpersonal skills including excellent keyboard skills and a good working knowledge of Microsoft. You must have the ability to work under pressure with a flexible approach to workloads, delivering excellent patient care.

Interviews will take place on Friday, 30th October 2026.

Main duties of the job

Manage, in conjunction with the Consultant and the speciality, the waiting list and admissions to ensure that:  

  • Patients are admitted in accordance with their clinical priority  
  • Routine patients are admitted strictly in wait time order, as listed, on Patient Target Lists (PTL)  
  • Ensure that patients are booked on to appropriate operating lists and that the lists are filled to an agreed profile,  
  • Due attention is paid to efficient utilisation of bed of surgery usage.  
  • Ensure all patients cancelled on the day of surgery - Patient Charter Cancellations - are re-booked in accordance with government policy.  
  • To check the waiting lists on Portal daily. Plan and maintain the waiting list, in accordance with Trust procedure, highlighting problems to the Consultant speciality and Support Manager, as appropriate.  
  • To be the first point of contact for patients seeking to agree their admission date and to offer admission dates that are strictly 'in turn' and in keeping with clinical prioritisation.  

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes

We are one of the largest NHS organisations in England, employing more than 12,000 staff

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person specification

Experience

Essential criteria
  • Previous administrative role
  • Working collaboratively as part of a team
  • Advanced IT Systems including - Microsoft Office
  • Experience of communicating with a range of people both within and external to the organisation
Desirable criteria
  • Experience within relevant work area
  • Experience of working with members of the public
  • Supervision/co-ordination of other team members

Qualifications

Essential criteria
  • GCSE grade 5/C or equivalent in English and Maths
  • NVQ level 3 in administration/secretarial or equivalent experience

Knowledge

Essential criteria
  • Confidentiality and Data Protection
  • Customer service
Desirable criteria
  • NHS Knowledge of relevant work area

Employer certification / accreditation badges

No smoking policyMenopause Friendly EmployerPositive about disabled peopleAge positiveArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.NHS Pastoral CareDisability confident committedStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthHappy to Talk Flexible Working

Documents to download

Apply online now

Further details / informal visits contact

Name
Vikki Casserley
Job title
Vascular Service Manager
Email address
[email protected]
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