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Job summary

Main area
Human Resources
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 24 hours per week
Job ref
364-A-9631
Employer
Essex Partnership University NHS Foundation Trust
Employer type
NHS
Site
Thurrock Community Hospital
Town
Grays
Salary
£24,937 - £26,598 Per annum, pro rata plus High Cost Area Allowance
Salary period
Yearly
Closing
21/12/2025 23:59
Interview date
05/01/2026

Employer heading

Essex Partnership University NHS Foundation Trust logo

Administration Assistant

NHS AfC: Band 3

Our Trust cares for more than 100,000 patients at any one time across our community health, mental health and learning disability services across Essex and parts of Bedfordshire and Suffolk. 

We want you to be part of our journey of transformation, where our patients and their families are at the heart of everything we do and to achieve our vision to be the leading health and wellbeing service in the provision of mental health and community care.

You’ll be part of a Trust where you will be supported to be your authentic self and be the best you can be, where we will help you to grow, develop and thrive. 

The Trust is recognised by the University of Essex and is a top provider of apprenticeships for people looking to be an assistant practitioner, senior health care support worker (CAP). Our trailblazing CAP apprenticeship won a national HSJ Award.

We are also recognised as a Veteran Aware Trust and holder of gold accreditation from the Ministry of Defence Employment Recognition Scheme. Our services are highlighted as an exemplar of good practice, producing the best care for more than 3.500 armed forces veterans in the past seven years. 

We have been shortlisted and won national awards. We are an inclusive organisation and Level 3 Disability Confident Leader Trust.

We are constantly innovating and looking for new ways to deliver care, such as using technology to enhance patient care and working with partners to launch new services such as the Basildon Mental Health Urgent Care Department, virtual hospitals and falls response cars.  

Join us and you’ll do the best work of your life – and make a difference to other people’s lives. What we do together, matters.

Job overview

The post holder will provide full administrative support across all work streams within the Human Resources Directorate.  They will be required to resolve day-to-day problems independently and act as first point of contact for enquiries from a variety of internal and external agencies and/or clients. 

This role supports hybrid working.

 

Main duties of the job

  • To provide comprehensive HR administration advice and support by telephone and e-mail to Managers, staff and the HR Department
  • To provide, plan, organise and implement a full range of administrative and project support services for the Corporate Business Support work streams, displaying initiative and the ability to work unsupervised.
  • To maintain various databases across the HR work streams to ensure accurate records and staff records are continually maintained, working to agreed outcomes.
  • To assist the HR team in undertaking audits when required.
  • To assist with the collation of employee information producing reports as requested, working to agreed outcomes.
  • To be able to adapt and coordinate plans at short notice to attend or coordinate a variety of meetings, conferences, workshops or training sessions.
  • To implement and maintain effective manual and electronic filing systems.
  • To undertake, maintain and facilitate a variety of Trust projects relating to HR services work streams.
  • To develop a variety of procedures and protocols for own work area, working within a variety of Human Resource support work streams to maximise the effectiveness of the department and its objectives.

Working for our organisation

Valuing you. Recognising your dedication. At EPUT, we look after you. 

  • Receive supervision and support to help you fulfil your potential.
  • Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
  • If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
  • We run recognition awards to recognise staff's hard work and dedication.

Benefits

  • 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
  • Excellent pension of up to14.5% of your pensionable pay.
  • Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
  • £8K relocation package if you move to Essex to join us
  • Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.

Work that wraps around your needs

  • Flexible working: available from day one for most roles.
  • Job share: Applications for job shares are welcomed.

 

Detailed job description and main responsibilities

OPERATIONAL RESPONSIBILITIES

  • To accurately produce and distribute written material within agreed timescales
  • To provide timely and accurate information relating to HR work streams.
  • To assist with covering reception areas across Trust sites on an ad-hoc basis as required by the HR Directorate.
  • To undertake trend analysis and use this information to put forward plans for future HR initiatives, projects and training programmes.
  • To work autonomously, undertaking project work and problem solving to ensure the delivery of a relevant and high quality business administration service is effectively administered and maintained across the HR Directorate.
  • To work autonomously within set parameters, which will be monitored by line management .
  • To assist in research and analysis of the market for a variety of HR development initiatives and projects working to agreed outcomes.
  • To work within established/departmental procedures and practices.
  • Work is managed by a delegated Assistant HR Advisor/HR Advisor.
  • To ensure the HR sites meeting rooms are kept to a clean and presentable standard at all times.
  • To ensure when typing any given work it is done so to a high standard, applying excellent literacy.
  • The post holder will be required to implement and maintain the Health and Safety folder for the HR Department in which all risk assessments in relation to the environment/workplace are logged and a record of maintenance issues and outcomes are also logged and retained.  Lessons learned in relation to incidents are also to be maintained in the Health and Safety folder.

Person specification

Qualifications

Essential criteria
  • Literacy and Numeracy Skills

Skills

Essential criteria
  • IT and Keyboard Skills - Microsoft Office applications

Additional

Essential criteria
  • Ability to travel independently across geographical area of the Trust where required
Desirable criteria
  • Previous NHS Experience

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyMenopause Friendly EmployerPositive about disabled peopleAge positiveDisability confident leaderImproving working livesArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Essex Family Friendly Employers

Documents to download

Apply online now

Further details / informal visits contact

Name
Debbie Prentice
Job title
Head of Operational HR
Email address
[email protected]
Telephone number
07738015773
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