Skip to main content
Please wait, loading

Job summary

Main area
Administration
Grade
Band 3
Contract
Permanent
Hours
Part time - 15 hours per week (Tuesday and Friday 9 am to 5 pm)
Job ref
364-B-238
Employer
Essex Partnership University NHS Foundation Trust
Employer type
NHS
Site
Thurrock Hospital
Town
Grays, Essex
Salary
£25,760 - £27,476 per annum, plus 5% HCA
Salary period
Yearly
Closing
29/07/2026 08:00

Employer heading

Essex Partnership University NHS Foundation Trust logo

Administration Assistant

Band 3

Please be aware that, due to current allocation constraints, Certificates of Sponsorship (CoS) are being prioritised for registered roles at this time.

Our Trust cares for more than 100,000 patients at any one time across our community health, mental health and learning disability services across Essex and parts of Bedfordshire and Suffolk. 

We want you to be part of our journey of transformation, where our patients and their families are at the heart of everything we do and to achieve our vision to be the leading health and wellbeing service in the provision of mental health and community care.

You’ll be part of a Trust where you will be supported to be your authentic self and be the best you can be, where we will help you to grow, develop and thrive. 

The Trust is recognised by the University of Essex and is a top provider of apprenticeships for people looking to be an assistant practitioner, senior health care support worker (CAP). Our trailblazing CAP apprenticeship won a national HSJ Award.

We are also recognised as a Veteran Aware Trust and holder of gold accreditation from the Ministry of Defence Employment Recognition Scheme. Our services are highlighted as an exemplar of good practice, producing the best care for more than 3.500 armed forces veterans in the past seven years. 

We have been shortlisted and won national awards. We are an inclusive organisation and Level 3 Disability Confident Leader Trust.

We are constantly innovating and looking for new ways to deliver care, such as using technology to enhance patient care and working with partners to launch new services such as the Basildon Mental Health Urgent Care Department, virtual hospitals and falls response cars.  

Join us and you’ll do the best work of your life – and make a difference to other people’s lives. What we do together, matters.

Job overview

An opportunity has arisen to recruit a permanent  part time Administration Assistant based in Thurrock.  The role is Tuesday and Friday 9 am to 5 pm. The successful candidate will cover  our reception areas as and when required.  Our receptions are based within Thurrock, Basildon, Brentwood and Billericay.  The successful candidate will  be involved in clinical meetings, taking/transcribing minutes and updating our patient data systems.

We are looking for someone with the ability and confidence to use their own initiative and prioritise tasks. The post holder must possess excellent communication skills and relevant administrative experience, must be flexible and have attention to detail. You will also need to be computer literate with experience of Microsoft Word, Excel and Outlook.  You will be given full training on the various systems that we use.

We are looking for someone with a positive and compassionate approach to supporting patient care. The role will also include telephone calls and face to face contact with our patients and due to the nature of the services we provide administrative support for, these can sometimes be distressing.

We will offer you support, supervision, training and the opportunity for personal development.

Main duties of the job

The role will involve providing support to our clinical colleagues with administrative tasks by providing front line support, face to face and over the telephone. This role will involve travelling to the various sites we manage to provide admin support to our services and receptions.

You must be able to build effective working relationships, be approachable and accessible with a flexible approach to work. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS. Successful candidates will be expected to work in the organisation providing services in a professional, efficient, friendly and polite manner.

Working for our organisation

Valuing you. Recognising your dedication. At EPUT, we look after you. 

  • Receive supervision and support to help you fulfil your potential.
  • Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
  • If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
  • We run recognition awards to recognise staff's hard work and dedication.

Benefits

  • 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
  • Excellent pension of up to14.5% of your pensionable pay.
  • Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
  • Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.

Work that wraps around your needs

  • Flexible working: available from day one for most roles.
  • Job share: Applications for job shares are welcomed.

 

Detailed job description and main responsibilities

The attached job description is a generic document for our administration assistant roles.

The attached person specification is a generic document for our administration assistant roles.

  • To work as a member of the Directorate’s Administration Service ensuring that a high quality and efficient service is provided at all times, which may include giving support and providing cover in other areas as requested.

Person specification

Education

Essential criteria
  • Good standard of general education

Knowledge

Essential criteria
  • Literate in IT and Microsoft word packages
Desirable criteria
  • Knowledge of Trust systems, such as Mobius, QFlow, SystmOne

Skills/Experience

Essential criteria
  • General administration experience
Desirable criteria
  • Proven experience of working in an NHS admin role

Additional Qualities

Essential criteria
  • Ability to travel across Trust sites

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyMenopause Friendly EmployerPositive about disabled peopleAge positiveDisability confident leaderImproving working livesArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Essex Family Friendly Employers

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Reeta Chauhan
Job title
Admin Hub Lead
Email address
[email protected]
Telephone number
07815 013 705
Apply online nowAlert me to similar vacancies