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Job summary

Main area
Administration
Grade
NHS AfC: Band 3
Contract
6 months (Fixed term contract to cease 31st March 2027)
Hours
Full time - 37.5 hours per week
Job ref
432-HR950-26
Employer
East Suffolk and North Essex NHS Foundation Trust
Employer type
NHS
Site
Ipswich Hospital
Town
Ipswich
Salary
£25,760 - £27,476 per annum pro rata
Salary period
Yearly
Closing
18/10/2026 23:59

Employer heading

East Suffolk and North Essex NHS Foundation Trust logo

Medical Secretary - Respiratory

NHS AfC: Band 3

We are one of the largest NHS organisation in England. Our scale provides exciting opportunities for development, innovation, research, education and training.

Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits

Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of  ESNEFT’s core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, Procedures and in its Practices, to foster positive work relationships, and finally to act with integrity as a professional within ESNEFT as well as a representative of the NHS as a whole.  The EDI Agenda reflects the Trust values such as Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan, People Plan, People Promise and a Model Employer intrinsic in the Equality Diversity and Inclusion Agenda, we consistently strive to improve, to take the learning into Action for a better ESNEFT.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

 

Job overview

Do you have good clerical skills? Would you like to help make a different to our patients?

An exciting opportunity has arisen to join the Respiratory Department as a Medical Secretary, full time, fixed term until the end of March 2027.

We are looking for a hardworking, highly motivated team player who will also be able to work on their own initiative. You must have excellent communication skills and a friendly manner.

You should have a good level of clerical experience and good working knowledge of IT systems although full training in the use of our systems will be provided.

If you feel you have the skills to join our team, then you may just be the person we are looking for.

This is a great opportunity for someone looking for the next step in their career.

Main duties of the job

  • To manage and support allocated Consultant and team in the Team Leader’s absence.
  • To ensure a high standard of secretarial and administrative service are consistently delivered by undertaking / delegating all required tasks and activities on a daily basis.
  • To utilise the required technology / hospital systems including  Evolve / Epic and any other new technology or system(s) that are introduced and support other team members to do so to deliver an efficient administrative and secretarial service.
  • To recommend and support the implementation of service improvements to own and team working practice to improve workflow.
  • To train and develop other team members to ensure competencies are developed, sustained and updated and to deliver the required administrative and secretarial service in a changing working environment.

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes. 

We are one of the largest NHS organisations in England, employing more than 12,000 staff. 

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. 

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. 

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.   

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients. 

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.   

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A 

Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person specification

Experience

Essential criteria
  • Proven administration experience
  • Proven Medical Secretarial background
  • Competent in the use of Microsoft applications including Word, Excel and Outlook
  • Experience of working with patients face to face
  • Previous experience of working with vulnerable members of the public or within community health setting
Desirable criteria
  • NHS experience
  • Epic experience

Qualifications

Essential criteria
  • 5 GCSEs (or equivalent), C or above, including English & Maths
  • Working knowledge of Medical Terminology
Desirable criteria
  • AMSPAR or working towards attaining AMSPAR qualification

Knowledge

Essential criteria
  • Understanding of the need to maintain Patient Confidentiality
  • Data Protection – knowledge of GDPR requirements and legislation

Employer certification / accreditation badges

No smoking policyMenopause Friendly EmployerPositive about disabled peopleAge positiveArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.NHS Pastoral CareDisability confident committedStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Carly Ravenhill
Job title
Operational Manager
Email address
[email protected]
Telephone number
01473 703714
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