Job summary
- Main area
- Histopathology
- Grade
- Band 4
- Contract
- 12 months (Fixed Term)
- Hours
- Full time
- Part time
- Job ref
- 390-CSS-SO-3994-B
- Employer
- Mid and South Essex NHS Foundation Trust
- Employer type
- NHS
- Site
- Southend
- Town
- Southend-on-Sea
- Salary
- £28,392 Per Annum (Pro Rata for Part Time)
- Salary period
- Yearly
- Closing
- 05/08/2026 23:59
Employer heading
Medical Secretary
Band 4
Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.
Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.
We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.
Job overview
Are you an organised, proactive individual with a passion for delivering high‑quality administrative support to help provide the best possible patient care? If so, we would love to hear from you.
We are seeking a compassionate and motivated Histopathology Medical Secretary to join our dedicated secretarial team at Southend Hospital. In this vital role, you will perform a wide range of secretarial and administrative duties, supporting our clinical teams and ensuring the smooth, efficient running of the Histopathology service.
If you are committed, detail‑focused, and ready to play an important part in supporting patient care, please apply today—we’d be delighted to consider your application.
Main duties of the job
Provide comprehensive administrative support to Consultant Histopathologists, Specialty Drs, Specialist Registrars, and senior technical staff within a large and busy administrative team.
Process diagnostic reports efficiently and accurately, ensuring all patient pathways are managed in a timely manner and in accordance with national Cancer Waiting Times standards.
Support the smooth running of the histopathology service, contributing to effective communication, coordination, and workflow management across the department.
Working for our organisation
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Detailed job description and main responsibilities
For more information on this varied and rewarding role, please see the attached Job Description.
We look forward to your application!
Please be aware that we reserve the right to close the vacancy early should a high number of applications be received.
Unfortunately, there is no Visa Sponsorship available for this role.
Person specification
Qualifications
Essential criteria
- Educated to GCSE Standard
- 60wpm typing speed
- Audio typing/text transcription Stage II or equivalent experience
Desirable criteria
- Recognised typing/secretarial qualifications
Knowledge & Experience
Essential criteria
- Experience of working with IT Office packages like Microsoft Office
- Ability to communicate effectively, both orally and in various forms of electronic media
- 3 years experience of working in a busy office environment
- Advanced keyboard skills and use of VDI
Desirable criteria
- Previous experience in an administrative position or in a medical environment
- Able to work within a team and willing to learn new tasks and adapt to any changes
Employer certification / accreditation badges
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Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Mandy Young
- Job title
- Pathology Administration Manager
- Email address
- [email protected]
- Telephone number
- 030044337805
- Additional information
Daniel Brigden-Taylor
Pathology Service Manager
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