Job summary
- Main area
- Ophthalmology
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
- Job ref
- 390-SUR-SO-8983
- Employer
- Mid and South Essex NHS Foundation Trust
- Employer type
- NHS
- Site
- Southend
- Town
- Southend-on-Sea
- Salary
- £28,392 - £31,157 Per Annum (Pro Rata for Part Time)
- Salary period
- Yearly
- Closing
- 05/06/2026 23:59
Employer heading
Medical Secretary - Ophthalmology
Band 4
Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.
Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.
We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.
Job overview
We are looking for a Medical Secretary to join our Ophthalmology Department at Broomfield Hospital.
This role offers you some great benefits including, a very generous holiday allowance, a brilliant pension and the opportunity to work with some great people.
A Medical Secretary in an Ophthalmology Department plays a central role in supporting Consultants, Clinicians, and the wider eye‑care team. The job blends administrative expertise with patient‑focused communication, ensuring the smooth running of clinics, correspondence, and clinical pathways.
What do you need to have to apply? You need to be enthusiastic and capable, as this is a very fast paced and demanding service. You need to be very well organised, responsive and be able to work on own initiative. Experience in a role where you have developed great keyboard skills and the ability to deal with admin.
Please note that this vacancy may close early due to number of applications.
Main duties of the job
To provide high‑quality administrative and secretarial support to ophthalmology consultants and clinical teams.
Processing referrals, results, and clinical correspondence in a timely manner.
Handling email enquiries from patients, GPs, optometrists, and other hospitals.
Type all clinic dictation /reports/statements/other.
To manage and process advice and guidance requests from GP’s.
Strong typing and audio‑typing skills.
Ability to manage competing priorities in a fast‑paced clinical environment.
Any other duties within the role of a Medical Secretary within the grade of your post.
Ophthalmology is one of the busiest outpatient specialties in the NHS, with high patient volumes and rapid‑turnover clinics. A Medical Secretary in this field needs to be particularly organised, responsive, and comfortable juggling multiple subspecialties and urgent cases.
Working for our organisation
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust
Detailed job description and main responsibilities
Are you looking for an exciting Medical Secretary role using your unique qualities, then we want to hear from you.
For full details about this varied and rewarding role, please see attached job description.
We look forward to your application.
Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.
Person specification
Experience
Essential criteria
- NHS Experience
- Secretarial Experience
Desirable criteria
- Previous secretarial experience in healthcare setting
- Experience of working with IT office packages
- Any experience working in Urology in any setting
Qualifications
Essential criteria
- Business Administration / Typing Qualification
Skills
Essential criteria
- Excellent written communication skills demonstrated throughout application form
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Carly Moth
- Job title
- Service Manager
- Email address
- [email protected]
- Telephone number
- 03004431330
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