Job summary
- Main area
- Rheumatology
- Grade
- Band 4
- Contract
- 6 months (Fixed Term Contract until 31.03.2026)
- Hours
- Part time - 22.5 hours per week
- Job ref
- 390-DoM-SO-3308-B
- Employer
- Mid and South Essex NHS Foundation Trust
- Employer type
- NHS
- Site
- Southend
- Town
- Westcliff on Sea
- Salary
- £27,485 Per Annum (Pro Rata for Part-Time)
- Salary period
- Yearly
- Closing
- 02/01/2026 23:59
Employer heading
Medical Secretary
Band 4
Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.
Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.
We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.
Job overview
An exciting opportunity has arisen to become a Medical Secretary within the Rheumatology team at Southend Hospital.
This challenging position requires someone who is a team player, flexible, organised and can work well under pressure. The post holder will provide comprehensive secretarial and administrative support to the Consultant and clinical team. As a medical secretary, you will be the first point of contact for patients, doctors, and staff throughout the Trust.
This position requires excellent communication skills, dedication to exceptional patient care and service, the ability to meet the demands of working in a busy environment and be able to represent their team and department with the professionalism expected from all our staff.
Please note we are unable to sponsor this post and this post is a fixed term contract until 31.03.2026.
Main duties of the job
The main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team and support with the demands of the service as required.
Working for our organisation
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Detailed job description and main responsibilities
Please see job description for list of roles and responsibilities.
The job profile is not a definitive or exhaustive list of responsibilities but identifies key responsibilities and tasks of the post holder. There may also be a requirement to work across sites
Person specification
Qualifications
Essential criteria
- Competent in Microsoft package (Word/Excel)
- Minimum 50 wpm typing speed
- GCSE or equivalent in maths and English
- Proven experience of working as a secretary/personal assistant/administrator in a busy environment
- Understanding medical terminology
Desirable criteria
- Previous NHS experience
- Previous Healthcare experience
Knowledge and Experience
Essential criteria
- Experience of undertaking diary management for consultants/senior managers
- Understanding medical terminology
Desirable criteria
- Previous NHS experience
- Experience using Trust computer systems
- Previous healthcare experience
Communication Skills
Essential criteria
- Proficient proof-reading skills
- Comprehensive command and understanding of English language, punctuation, and grammar.
Desirable criteria
- Deal with patient enquiries using own judgment
Personal and People Development
Essential criteria
- Excellent organisational skills with the ability to prioritise workload to meet deadlines and assist consultant and team in running a smooth service
Other
Essential criteria
- Flexible approach and ability to adapt to change and develop new skills within the role
Desirable criteria
- A team orientated approach and the willingness to provide cover for colleagues to ensure that a consistent high-quality service is maintained
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Lisa Hall
- Job title
- Junior Service Manager
- Email address
- [email protected]
- Telephone number
- 0300 4435335
- Additional information
Andrew Smith
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