Job summary
- Main area
- Medical Secretary
- Grade
- Band 3
- Contract
- 12 months (Fixed Term Contract)
- Hours
- Full time - 37.5 hours per week (Mon-Fri office based)
- Job ref
- 318-26-T0133
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Cheltenham General Hospital (Oncology Centre)
- Town
- Cheltenham
- Salary
- £24,937 - £26,598 (pa, pro rata if part-time)
- Salary period
- Yearly
- Closing
- 10/03/2026 23:59
Employer heading
Medical Secretary, Band 3 Oncology
Band 3
At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county’s largest employer, we are proud to provide high-quality acute, elective, and specialist services to more than 650,000 people across our county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital.
With over 9,000 employees representing more than 95 nationalities, bringing together a mix of cultures and experiences to the care that we deliver. Whether you’re beginning your NHS journey or looking to take the next step in your career, this is an exciting time to join us. We’re investing heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway across our hospitals.
We take pride in working as one team, driven by a shared ambition to grow, develop, and continually improve. Every contribution is valued and by combining our collective strengths, we support not only our diverse communities but one another. You can expect a warm, supportive culture and colleagues who are passionate about teamwork, professional development and delivering exceptional care. We offer structured development programmes, mentoring and leadership opportunities to help you progress in your career.
We are committed to fostering an inclusive environment where everyone feels they belong. By joining our Trust, you will benefit from a comprehensive package that includes flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, access to on-site nurseries, reduced public transport costs, reward and recognition schemes and a wide range of health and wellbeing initiatives.
Be part of Gloucestershire Hospitals, explore your future with us today.
Job overview
An exciting opportunity has arisen for a Full Time (37.5 hours) B3 Medical Secretary position to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital.
This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.
Main duties of the job
You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment.
As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills.
You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required and under the supervision of the Supervisor Secretaries.
Working for our organisation
Our friendly and hardworking Oncology secretarial team supports a large cohort of medical staff including consultant clinical and medical
oncologists, staff grades and advanced nurse practitioners.
We welcome our new members of the team with full training and support.
Holiday entitlement of 27 days per year, pro-rata, plus 8 Bank Holidays, rising to 33 days after 10 years' service
An annual personal development review to support your career aspirations
Occupational health services and support
Automatic membership of the NHS Pension Scheme
Detailed job description and main responsibilities
- Use of voice recognition software to transcribe and proofread dictated letters
- Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient
contacts as directed by the secretary supervisor.
- Typing detailed medical reports for legal use when necessary.
- Take and transcribe minutes as appropriate.
- Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.
- Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.
- Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc
- Take ownership and responsibility for the workload of a team of Consultants, Dr’s and Nurses
See full Job description for further details
Contact Details
Jennifer Wike (Administration Manager)
0300 422 4029
Laura Moore (Supervisor Secretary)
0300 422 4925
Person specification
Qualifications
Essential criteria
- GCSE Maths and English, Grade C and above
- Typing qualification or demonstrable experience (min 40wpm)
Skills
Essential criteria
- Good command and understanding of English, punctuation and grammar
- Excellent organisational skills to manage team workload and assist clinical team/department/consultant etc in running a smooth service
- Good communication and social skills
- Accuracy and attention to detail
- Computer literate in MS Word, Excel, Powerpoint, Outlook/Diary management
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jennifer Wike
- Job title
- Administration Manager
- Email address
- [email protected]
- Telephone number
- 0300 422 4029
- Additional information
Laura Moore
Supervisor Secretary
0300 422 4925
List jobs with Gloucestershire Hospitals NHS Foundation Trust in Administrative Services or all sectors