Detailed job description and main responsibilities

Strong organisational, analytical, and communication skills

Experience developing, reviewing and managing Standard Operating Procedures (SOPs), ensuring they remain effective, compliant, up-to-date and aligned with organisational policies and best practice.

People management experience, including recruitment, performance management, and staff development

Knowledge of software licensing, supplier negotiations, and compliance processes

Proficiency in Microsoft Office and asset management systems

Ability to work under pressure, prioritise workloads, and use initiative to solve problems

Commitment to upholding Trust values: Caring, Listening, Excelling

Experience in IT asset management, contract management, procurement, and administration within a large organisation, ideally in healthcare or public sector

1. Key Responsibilities

Ordering & Procurement: Lead the Digital Business Support Team in raising requisitions, managing supplier relationships, and ensuring procurement activities deliver value for money. Administer contracts, monitor SLAs, and resolve quality or delivery issues with suppliers

Administration: Supervise and coordinate Digital Business Support staff, ensuring efficient administrative support across DTI, and senior leadership teams. Manage recruitment, induction, absence, and performance processes for Digital Business Support staff

Governance & Compliance: Support governance activities, ensure adherence to Trust policies and procedures, and maintain confidentiality and data quality standards. Prepare reports and presentations for senior management as required and ensure compliance with statutory and organisational requirements

Leadership & Teamwork: Provide clear direction, coaching, and mentoring to staff. Foster a motivated, high-performing team culture and contribute to continuous improvement and change management initiatives

Financial Accountability: Monitor and authorise expenditure for IT assets, office equipment, and contracted services. Ensure accurate record-keeping and timely payment authorisations

Health & Safety: Coordinate health and safety and risk management activities for the service. Promote safe working practices and compliance with Trust policies

Asset Support Management: Oversee the proactive day-to-day support of software and hardware asset management, ensuring compliance with licensing, patch-management, and security requirements. Maintain accurate asset stock databases for approved kit, coordinate audits, and manage disposals and acquisitions

Contract Management Support: Oversee the proactive day-to-day support of contract management within DTI, supporting the Digital Business Manager & Commercial Lead in establishing best practice, developing SOPs, maintaining records and supporting the raising of requisitions

2. Management and Leadership

 
Lead and supervise Digital Business Support staff, ensuring high standards of service and efficient team operations

Allocate work, manage leave, and coordinate cover for absences, ensuring seamless service delivery

Conduct staff recruitment, induction, appraisals, performance management, and resolve conflicts or disagreements within the team

Mentor, coach, and support the professional development of team members, fostering a motivated and high-performing culture

Develop, implement, and monitor local policies and procedures to optimise administrative, asset, and procurement processes

Ensure compliance with Trust policies, statutory requirements, and organisational targets.

Oversee health and safety and risk management activities for the service, promoting safe working practices

Support with supplier relationship management and contract administration, ensuring value for money and adherence to service level agreements (SLAs)

Support governance activities and business support for CITS, DTI, and senior leadership teams

Collate performance reports, assist with management of exceptions, and support preparation of reports and presentations for senior management

Promote and manage change initiatives to secure continuous improvements in processes and service delivery

Encourage innovation, adaptability, and a culture of excellence within the team

Monitor and authorise expenditure for IT assets, office equipment, and contracted services, ensuring accurate record-keeping and timely payments

Ensure efficient procurement and distribution of goods and services, resolving any issues with suppliers

3. Planning and Organisation

 
Ability to organise, prioritise, and productively undertake allocated workload in a logical and efficient manner, often under pressure and with competing demands

Skilled in managing resources and information, including coordinating leave, cover for absences, and ensuring the right equipment and assets are available for service delivery

Capable of developing, implementing, and monitoring local policies, procedures, and systems to optimise administrative, asset, and procurement processes

Maintain accurate records, databases, and filing systems, ensuring data quality and compliance with organisational standards

Experience in project monitoring, reporting, and assisting with management of exceptions and performance reports for senior management

Able to react to interruptions, adapt to unpredictable work patterns, and respond flexibly to changing priorities and requirements

Methodical, accurate, and thorough approach to work, ensuring compliance and high standards in all organisational activities

Proactively seek efficiencies, cost savings, and process improvements, and promote change to secure continuous improvements.