Job vacancy: Medical Core Rota Co-ordinator, Band 4, Gloucestershire Hospitals NHS Foundation Trust, Gloucester

Job summary

Main area: Administration
Grade: Band 4
Contract: 23 months (Fixed Term 23 months from start date)
Hours: Full time - 37.5 hours per week (Mon - Fri)
Job ref: 318-26-T0018

Employer: Gloucestershire Hospitals NHS Foundation Trust
Employer type: NHS
Site: Victoria Warehouse
Town: Gloucester
Salary: £27,485 - £30,162 (pa pro rata if part-time)
Salary period: Yearly
Closing: 01/02/2026 23:59

Medical Core Rota Co-ordinator, Band 4

Band 4

At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county’s largest employer, we are proud to provide high-quality acute, elective, and specialist services to more than 650,000 people across our county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital.

With over 9,000 employees representing more than 95 nationalities, bringing together a mix of cultures and experiences to the care that we deliver. Whether you’re beginning your NHS journey or looking to take the next step in your career, this is an exciting time to join us. We’re investing heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway across our hospitals.

We take pride in working as one team, driven by a shared ambition to grow, develop, and continually improve. Every contribution is valued and by combining our collective strengths, we support not only our diverse communities but one another. You can expect a warm, supportive culture and colleagues who are passionate about teamwork, professional development and delivering exceptional care. We offer structured development programmes, mentoring and leadership opportunities to help you progress in your career.

We are committed to fostering an inclusive environment where everyone feels they belong. By joining our Trust, you will benefit from a comprehensive package that includes flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, access to on-site nurseries, reduced public transport costs, reward and recognition schemes and a wide range of health and wellbeing initiatives.

Be part of Gloucestershire Hospitals, explore your future with us today.

Detailed job description and main responsibilities

Gloucestershire Hospital Foundation Trust are modernising it Medical Rostering with the implementation of a new digital workforce rostering system.

To implement a new way of working and change culture at the Trust, GHFT are piloting a Core Rota Team to demonstrate the feasibility of a centralised approach to improve consistency and quality for our doctors and ultimately patients.

This is an exciting opportunity to be part of a potentially ground breaking new approach to medical rostering and having a substantial impact on improving quality of care.

Key Knowledge and Experience

The post holder will form part of the Core Rota Team, playing a critical role in the smooth running of rota administration across the trust through all medical divisions and departments.

This role will have direct engagement with clinical management and doctors at all levels, providing them with an essential service that enables doctors to perform their duties and ultimately patient care.

The post holder will be responsible for the administration of all elements of rotas such as logging sickness, allocation of shift and supporting departments to fill gaps where needed.

Key Results Areas

GHNHSFT policies, procedures and guidelines are to be adhered to as a condition of your employment. These can be found on the Trusts website.

To become the rota administrator for the Doctors/Dentists electronic rostering system.

To provide efficient administration support to the Medical Rostering Team and any roster related meetings, which may include; agenda building, minute taking and production of action notes.

Work closely with our operational service lines, including Clinical Leads, Doctors/Dentists and corporate services to effectively embed the system and its processes across the Trust.

Use feedback and audit information to assist in improve quality.

Ensure that the roster system is effectively monitored and issues reported to management appropriately.

Liaise and work closely with key stakeholders to ensure that information is submitted for reports to meet trust deadlines where required.

To support the Medical Rostering Team by providing a comprehensive and effective administration service using own initiative and an innovative approach.

Person specification

Qualifications and Training

Essential criteria

GCSE Grade 4 (C) or equivalent

Desirable criteria

NVQ Level 2 Business Admin
Evidence of CPD

Knowledge / Skills

Essential criteria

Experience in writing / managing complex rota(s)

Desirable criteria

Knowledge/Experience working in a clinical environment
Knowledge of effective rota management principles

Experience

Essential criteria

Demonstratable experience in problem solving
Experience working in fast paced environments
Comprehensive experience in customer facing roles
Substantial experience using Microsoft Office Suite

Personal Attributes

Essential criteria

Team player and supportive attitude
Good English and Maths skills
Excellent communication skills with ability to engage at all levels
Commitment to Trust Values
Commitment to Just and Learned Culture
Excellent telephone manner
Ability to handle pressure in a positive and fruitful way
Ability to be flexible and undertake duties as/when required

Desirable criteria

Advanced ICT Skills

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

You will only be contacted by the Recruitment Team via email if you are shortlisted for this post. Please ensure therefore that you check your e-mail account regularly.

If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system