Job summary
- Main area
- Maternity
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 18.75 hours per week
- Job ref
- 318-26-T0086
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Gloucester Hospital
- Town
- Gloucester
- Salary
- £24,937 - £26,598 (pa pro rata if part-time)
- Salary period
- Yearly
- Closing
- 24/02/2026 23:59
Employer heading
Maternity Administrator, Band 3
Band 3
At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county’s largest employer, we are proud to provide high-quality acute, elective, and specialist services to more than 650,000 people across our county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital.
With over 9,000 employees representing more than 95 nationalities, bringing together a mix of cultures and experiences to the care that we deliver. Whether you’re beginning your NHS journey or looking to take the next step in your career, this is an exciting time to join us. We’re investing heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway across our hospitals.
We take pride in working as one team, driven by a shared ambition to grow, develop, and continually improve. Every contribution is valued and by combining our collective strengths, we support not only our diverse communities but one another. You can expect a warm, supportive culture and colleagues who are passionate about teamwork, professional development and delivering exceptional care. We offer structured development programmes, mentoring and leadership opportunities to help you progress in your career.
We are committed to fostering an inclusive environment where everyone feels they belong. By joining our Trust, you will benefit from a comprehensive package that includes flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, access to on-site nurseries, reduced public transport costs, reward and recognition schemes and a wide range of health and wellbeing initiatives.
Be part of Gloucestershire Hospitals, explore your future with us today.
Job overview
We’re looking for a caring, organised individual to join our maternity administration team. You’ll play a vital role in supporting patients, midwives, and colleagues — making sure our services run smoothly.
To provide administrative support to the midwifery team / senior maternity PA on site within the maternity offices.
This post is for 18.75 hours per week.
Main duties of the job
- Supporting the maternity team with administration duties
- Answering community phone lines
- Requesting patients notes
- P2P ordering
- Filing paperwork
- Typing minutes for maternity forums
Working for our organisation
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals.
As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Detailed job description and main responsibilities
- Ability to communicate effectively with all grades of staff and visitors to the department and work effectively as a team member.
- Discretion and understanding of confidentiality and data protection.
- Drafting and typing of correspondence for the midwifery team.
- Maintaining personal files for all midwifery staff. This will include ensuring that all changes in staff working hours, grades, names and addresses, including temporary grades and contracts are properly recorded on Variation Forms and distributed to Payroll and Human Resources. Keeping up to date Next of Kin records.
- Filing for Matrons.
- Supporting Maternity team with recruitment processes.
- Carrying out general administration duties including: answering the phone, electronic filing, generating basic reports, data entry, responding to emails and diary management.
- Taking minutes and distributing approved copies to staff.
- Accessing patient care record as and when required.
- Arranging a variety of meetings, workshops and presentations.
- Maintenance of midwifery staff database and email contact lists.
- Ordering/receipting of goods as required and ensuring invoices processed using electronic ordering system.
- To comply with Trust and Departmental policies and procedures e.g., Health and Safety at Work 1974, Data Protection Act 2018, Freedom of Information Act 2000 and patient/staff confidentiality at all times to ensure the appropriate use and disclosure of information.
- Providing cover support within the maternity administration team.
Additional Contact Details
Lily Davis - PA
Person specification
Qualifications, Knowledge and Experience
Essential criteria
- 5 A-C GCSE'S Including Maths and English
- Previous experience in an office setting
- Previous minute taking
- Excellent organisation skills
- Excellent team work
- Excellent communication skills
- Self motivating
Desirable criteria
- Previous experience with P2P ordering
- Previous admin experience in the NHS
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Lily Davis
- Job title
- PA
- Email address
- [email protected]
- Telephone number
- 0300 422 2380
- Additional information
Lily Davis - PA
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