Job summary
- Main area
- Maternity and Neonatal
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 318-26-T0215
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Gloucestershire Royal Hospital
- Town
- Gloucester
- Salary
- £28,392 - £31,157 (pa, pro rata if part-time)
- Salary period
- Yearly
- Closing
- 22/04/2026 23:59
Employer heading
Personal Assistant, Women & Children's Division, Band 4
Band 4
At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county’s largest employer, we are proud to provide high-quality acute, elective, and specialist services to more than 650,000 people across our county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital.
With over 9,000 employees representing more than 95 nationalities, bringing together a mix of cultures and experiences to the care that we deliver. Whether you’re beginning your NHS journey or looking to take the next step in your career, this is an exciting time to join us. We’re investing heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway across our hospitals.
We take pride in working as one team, driven by a shared ambition to grow, develop, and continually improve. Every contribution is valued and by combining our collective strengths, we support not only our diverse communities but one another. You can expect a warm, supportive culture and colleagues who are passionate about teamwork, professional development and delivering exceptional care. We offer structured development programmes, mentoring and leadership opportunities to help you progress in your career.
We are committed to fostering an inclusive environment where everyone feels they belong. By joining our Trust, you will benefit from a comprehensive package that includes flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, access to on-site nurseries, reduced public transport costs, reward and recognition schemes and a wide range of health and wellbeing initiatives.
Be part of Gloucestershire Hospitals, explore your future with us today.
Job overview
An exciting opportunity has arisen for an enthusiastic and experienced administrator or personal assistant to support the Divisional Leadership Team within the Women & Children's Division at Gloucestershire Hospitals NHS Foundation Trust. The successful candidate will be a motivated individual who can work independently, use initiative and be able to both prioritise and be flexible in order to meet workload demands without direct supervision
Main duties of the job
The successful applicant will work closely with the Divisional Leadership Team, organising diaries, arranging meetings both with internal and external stakeholders, supporting divisional meetings and governance requirements as required, collating spreadsheets, support recruitment processes, minute taking, as well supporting our cultural and leadership development. A good general education is essential with a high level of literacy & proven proficiency in Microsoft Office packages. Some experience within a similar role to include the co-ordination of workload demands in a busy hospital environment would be advantage.
Working for our organisation
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another. Working here, you will benefit from the support of an experienced, friendly and enthusiastic team committed to the delivery of brilliant services to our service users and staff. The post holder will be work closely with the Divisional management team.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Detailed job description and main responsibilities
The post holder is a key member of the team and is expected to provide a high quality administrative and Personal Assistant support to the Divisional Management Team at all times; assisting them in ensuring they are able to function effectively and efficiently to help
the service meet agreed quality standards of patient care and performance as required. We are looking for someone who has strong administrative skills; including an good understanding and ability to use Microsoft Office packages. Has good communication skills. Able to work independently, and able to work under their own initiative. Has experience of working in a PA or administrative role previously.
Please see the attached job description for a more detailed description of the role.
Person specification
Qualifications, Education and Training
Essential criteria
- GCSE grade C or above (or equivalent) for literacy and numeracy
- Educated to Diploma/Degree level or aspiration to study
Knowledge and Experience
Essential criteria
- Experience of producing and presenting reports
- Experience of supporting administration and business management in a busy and changing environment
- Ability to analyse, interpret and report information clearly
- Problem solving skills
- Effective communication skills and the ability to work with a range of different stakeholders
- Experience of using a range of different software applications
Desirable criteria
- NHS experience
- Governance experience
- Experience of creation and manipulation of databases
Skills & Abilities
Essential criteria
- Excellent organisational and planning skills. Ability to use initiative and prioritise workload for self and team
- Evidence of achieving deadlines
- Methodical approach ensuring excellent attention to detail
- Ability to make detailed and accurate contemporaneous notes
- Computer literate with working experience of Microsoft Office, including Word, Excel, and PowerPoint
Desirable criteria
- Experience of servicing meetings and accurate minute taking
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jossette Jones
- Job title
- Programme Manager
- Email address
- [email protected]
- Telephone number
- 07929 100308
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