Job vacancy: Temporary Staffing Coordinator, Band 3, Gloucestershire Hospitals NHS Foundation Trust, Gloucester

Job summary

Main area: Temporary Staffing
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 318-25-T0599

Employer: Gloucestershire Hospitals NHS Foundation Trust
Employer type: NHS
Site: Victoria Warehouse
Town: Gloucester
Salary: £24,937 - £26,598 (pa pro rata if part-time)
Salary period: Yearly
Closing: 07/09/2025 23:59

Temporary Staffing Coordinator, Band 3

NHS AfC: Band 3

At Gloucestershire Hospitals, our people are at the heart of everything we do. As the largest employer in the county, we’re proud to provide outstanding acute, elective, and specialist services to over 650,000 people across our county. Whether you’re just beginning your NHS journey or taking the next step in your career, this is an exciting time to join us. We’re investing in innovation, research, and transformation, with over 100 active clinical studies and major developments underway across our two district hospitals.

You can expect a welcoming and supportive culture and you’ll be supported by passionate colleagues who care deeply about teamwork, development, and delivering exceptional care. We offer structured development programmes, mentoring, and leadership opportunities to help you grow in your career. Gloucestershire has the perfect mix of culture, countryside, and community. With excellent schools, transport links, and access to award-winning green spaces, it’s a great place to live and work.

We value the diversity of our workforce and are committed to creating an environment where everyone feels they belong.

Be part of Gloucestershire Hospitals, explore your future with us today.

Detailed job description and main responsibilities

- Duties to be carried out in a professional manner that ensures a high level of customer service to all Gloucester Hospitals Trust customers, both internal and external.

- Use of online temporary staffing systems to assist in matching ward /department requests for staff cover with availability of staff. Ensuring that documentation and computer data relating to that “matching up” is up to date at all times.

- Respond to any inquiries by email or on the telephone in a knowledgeable, sensitive, timely and customer-focused manner. Ensuring that confidentiality is maintained at all times when handling personal and sensitive information

- Maintain close communication with Wards/Departments/Clinical Site Managers/ Matrons on a daily basis. Attend Trust staffing meetings in the absence of the team leader, to ensure ‘real time’ information regarding staffing levels and challenges. Liaise with external nursing agencies on a daily basis

- Aim to become a subject matter expert in designated areas of temporary staffing.

- Provide a high-quality customer service to both internal managers and bank staff when required.

- To support the administration of payroll processes for bank and agency workers, including the processing and checking of agency invoices to ensure that they are accurate and paid promptly.

- Attend meetings and undertake training, including mandatory and role specific training, to ensure that skills and knowledge are kept up-to-date and appropriate to the post.

- Ensure a working knowledge of current Trust policies and procedures and adapt working practices as appropriate.

Person specification

Qualifications

Essential criteria

A-Levels, T-Level and/or equivalent experience
Recent and continued professional development (CPD)

Experience

Essential criteria

Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures
Previous experience of working towards targets/deadlines

Desirable criteria

Previous experience working within clinical environments
Previous experience delivering training/workshops

Knowledge

Essential criteria

Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
Knowledge of complaints management process
Advanced skills using Microsoft Office (Excel, Outlook, PowerPoint & Word)

Desirable criteria

Knowledge of Medical Temporary staffing platforms such as Allocate
Knowledge of continuous improvement practices

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

You will only be contacted by the Recruitment Team via email if you are shortlisted for this post. Please ensure therefore that you check your e-mail account regularly.

If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system

Follow us on social media:

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Documents to download

Temp Staffing Coordinator (PDF, 408.4KB)

Apply online now

Further details / informal visits contact

Name: Mikyla Moyle
Job title: Operational Support Manager
Email address: [email protected]
Telephone number: 0300 422 6959

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Job summary

Employer heading

Temporary Staffing Coordinator, Band 3

NHS AfC: Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Experience

Essential criteria

Desirable criteria

Knowledge

Essential criteria

Desirable criteria

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LinkedIn

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Documents to download

Further details / informal visits contact

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