Job summary
- Main area
- Endoscopy and Gastroenterology
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
- Job ref
- 251-MED6068ENDO
- Employer
- Hampshire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Basingstoke and North Hampshire Hospital
- Town
- Basingstoke DTC
- Salary
- £25,272 per annum pro rata
- Salary period
- Yearly
- Closing
- 25/06/2026 23:59
Employer heading
Endoscopy Ward Clerk
Band 2
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
Job overview
To provide and manage an efficient and effective full administration service for the Nurses and designated clinical staff.
To act as first point of contact for all forms of communication for the Nurses and the wider team. To monitor the timetable and diary of the Consultants, taking an overview of the co-ordination of both clinical and other commitments.
Responsible for organising and communicating appointment and admission related information to patients and /or carers.
To support the administrative pathway ensuring patients are seen within the mandatory waiting time targets.
Main duties of the job
To provide a comprehensive secretarial and administrative service to the Nursing team and wider multidisciplinary team. Responsibilities include day‑to‑day management of nurses’ diaries, organising clinic commitments, arranging appointments, and maintaining oversight of team timetables to ensure full utilisation of clinic capacity. Ensure clinics are fully prepared by confirming availability of referral letters, clinical reports, correspondence, and investigation results. Take minutes of formal meetings and distribute actions as required.
The role is responsible for ensuring compliance with National and Trust Referral to Treatment (RTT) standards and Access Policy. This includes monitoring referrals awaiting consultant action, ensuring diagnostics and follow‑up appointments are processed within RTT timescales, and operating a robust failsafe system to track and review patient pathways. Regularly validate waiting lists, take action where required, record outcomes, and remove patients from waiting lists appropriately in line with policy.
Maintain accurate and up‑to‑date patient records, filing correspondence, reports, and test results correctly. Monitor clinic bookings, manage cancellations and reorganisation of appointments, delegate tasks where appropriate, and keep patients informed of any changes
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Detailed job description and main responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
We are Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.
Person specification
Training & Qualifications
Essential criteria
- Good standard of secondary Education
Desirable criteria
- Previous experience with ‘customer care’ role
Experience & Knowledge
Essential criteria
- Experience working with IT systems
Desirable criteria
- Previous NHS experience
Skills & Ability
Essential criteria
- Excellent communication skills
Desirable criteria
- Knowledge of day to day running of a ward
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Marek Cholewczuk
- Job title
- OSM
- Email address
- [email protected]
- Telephone number
- 07342057859
If you have problems applying, contact
- Address
-
Medicine Division
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