Job overview

Priority consideration will be given to applicants from the Hampshire & Isle of Wight NHS system, namely:

University Hospitals Southampton NHS Trust, Portsmouth Hospital University NHS Trust, Isle of Wight NHS Trust, Hampshire Hospitals NHS Trust, NHS Hampshire and Isle of Wight Integrated Care Board, Hampshire and the Isle of Wight Healthcare.

To provide a comprehensive and efficient secretarial and administration service to the Senior Team including supporting key areas of work and being the main point of contact for all queries.

To assist the Senior Team with day-to-day admin tasks. To work with little supervision, prioritise on a daily basis ensuring the smooth operation of the office area and office systems.  The role also requires handling comprehensive and sensitive information/correspondence, document management and arranging complex meetings.

To work as a member of a team of Administrators and Support Officers in a flexible and co-operative way, in particular providing support for the other administrators and the wider director team at times of pressure and absence.

Main duties of the job

To assist with co-ordinating of diaries for the Senior Team, this includes arranging complex meetings on a daily basis.

To exercise judgment and discretion in the daily handling, monitoring and organisation of all appointments/meetings.

To cover incoming telephone / MS Teams calls, general enquiries and take messages as required.

To manage incoming and outgoing highly complex and highly sensitive correspondence as instructed that urgent matters are dealt with accordingly and passing on more complex queries as appropriate.

To deal effectively with and re-direct information to and from others as appropriate.

Responsible for agreed bring forward systems which ensures relevant documentation for meetings is available in the agreed timescales.

Working for our organisation

We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working.

We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life.

We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills.

Here is a summary of some of the benefits and services which are on offer to staff:

·         27 days paid minimum holiday and bank holiday entitlement

·         NHS pension scheme

·         Sick pay policy

·         Occupational health services including staff counselling services

·         Flexible working and family friendly policies

·         Flexible retirement and retirement vouchers

·         Health Service Discounts – offers for stores, travel, equipment etc.

Successful candidates will be subject to a six-month probationary period.