Detailed job description and main responsibilities

Your Main Responsibilities:

• To lead the procurement strategic sourcing programme for a range of categories, taking the lead and contributing significantly to the delivery of allocated procurement projects. 

• To support the Senior Procurement Manager in the delivery of cost and efficiency savings, by analysing current spend information to develop in house and collaborative procurement strategies and workplans.  

• Maintain accurate management information reporting covering your key procurement activity areas e.g Workplan, CIP reporting, additional project work. 

• Ensure effective use of all WPL procurement related systems and procedures to support efficient working practice. 

• To meet customer requirements by demonstrating best value for money, through compliance with category priorities and contracts, and by actively managing the market place through the implementation of key strategies for supplier relationship management and contract management. 

• Lead on tenders and deliver complex strategic procurement projects. 

• Research the market for risks and trends. Provide guidance to the team to aid in new business opportunities and continuous improvements. 

• Liaising with end users at all levels to ensure compliance in the use of agreed standardised products, ensuring the range of items within catalogues is rationalised to an optimum level. 

• Provide expert advice on contract management; identify new areas for contracting work with stakeholders. Control procurement risks of any trials or R&D activities. 

• Provide advice relating to procurement decisions which are made in conjunction with local and national governance procedures and policies. 

• Ensure processes are in place so that effective, collaborative equipment purchases, trials, and long-term plans allow for standardisation across the local health economy. 

• Work with collaborative partners to ensure cohesive strategies are in place for the delivery of products and services, standardisation of services etc. 

• If required, to deputise for the Senior Procurement Manager when unavailable. Including department authorised signatory. 

• Provide advice and guidance to stakeholders to establish effective SLA agreements and KPIs to support contract management. 

• Create opportunities to leverage suppliers by periodically reviewing contracts for collaborative/standardisation opportunities. 

• Ensuring due consideration of the effect and cost of the supply chain, materials management teams and stock holding of any procurement activity undertaken. 

• Establish and manage key internal and external stakeholder relationships. 

• Report on benefits, milestones, market trends, KPI’s and changes in work and resource. 

• Manage a small team with direct line responsibility. Mentor and coach, provide support and feedback. 

• Undertake appraisal of all your direct reports on an annual basis. 

• Communicate and uphold the values of WPL and our desired behaviours. 

• Monitor ongoing team delivery, workload, performance, and achievement of targets. 

• Responsibility to provide cover for other Procurement Managers during absences and to support the wider WPL team in times of heavy workload or short staff which may require short term involvement in other Clinical/NonClinical procurement categories. 

• To support the staff Training and Development Programme for the Procurement Team as part of their ongoing professional development.

  Build Collaborative Relationships

• Build and sustain effective communications with internal and external customers and key suppliers. Facilitate discussions and field questions, encourage discussion and listen to concerns and where appropriate act upon.