Job summary
- Main area
- Admin and Clerical
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 359-7503234-T1
- Employer
- Maidstone and Tunbridge Wells NHS Trust
- Employer type
- NHS
- Site
- Maidstone Hospital
- Town
- Barming Maidstone
- Salary
- £27,485 - £30,162 per annum pro rata
- Salary period
- Yearly
- Closing
- 18/11/2025 23:59
Employer heading
Administrator Estates & Facilities
Band 4
Job overview
The Estates department is seeking a forward thinking and innovative individual that embraces improvement and change to assist with the transformation of its operation. This role is part of a wider administrative team that provides support to estates (hard services, capital projects, governance and decontamination) and therefore will have a very varied remit.
Main duties of the job
The duties will include
- Skilled minute taking across a variety of specialities
- setting up and maintaining spreadsheets which will include anyalising and interpretation of data
- preparing documentation for presentations, slides, reports writting, including using various methods of showing data
- assisting with order enquires and contract information
- setting up organisation of filing systems using document control processes and maintain these systems effectively
- dealing with complex sensitive and confidential data
- production of contract specifications
Working for our organisation
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 and 2024 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.
Looking for flexible working?
We are a flexible working-friendly organisation. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.
Click here to hear what our staff say.
Joining us includes a comprehensive benefits package:
- At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
- Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
- Blue Light card eligibility
- And more, additional benefits can be found in the benefits documents below
Detailed job description and main responsibilities
We’ve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check at a Standard Level.
All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.
Person specification
Skills
Essential criteria
- Analytical skills; being able to identify key points from large amounts of complex information
- Ability to write reports including formation, interpretation of complex data
- Ability to create and manage document control systems
- Ability to produce documentation for policies, business cases and contract specifications
- Skilled in the use of the MS Office suite, specifically Outlook, Excel, and other standard Windows applications
- A high degree of accuracy and attention for detail
Experience/Knowledge
Essential criteria
- Advanced knowledge of Word, PowerPoint and Excel
- Experienced Minute Taker
Desirable criteria
- Evidence of previous posts held of a similar level, ideally within the NHS but not exclusively.
- Knowledge/Experience in Facilities Management (preferably hard services/estates)
Qualifications
Essential criteria
- A Level’s or relevant experience
- European Computer Driving Licence (EDCL Qualification)
Desirable criteria
- Business Administration qualifications
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rachel Collier
- Job title
- Team Leader Admin Estates & Facilities
- Email address
- [email protected]
- Telephone number
- 01622 943641
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