Job summary
- Main area
- Children and Young People
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 344-1310WCY
- Employer
- East Kent Hospitals University NHS Foundation Trust
- Employer type
- NHS
- Site
- Kent & Canterbury Hospital
- Town
- Canterbury
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 06/10/2025 23:59
Employer heading

Personal Assistant for Children and Young People Care Group (WCYP)
Band 4
Job overview
We have an excellent opportunity available for someone who wants to enhance and develop their PA skills.
The role is a band 4 Care Group PA role supporting a passionate team of Senior Management and colleagues. The administrative team is a small team who work together to provide that flawless support to Senior Management and it would be great to have you as part of the team.
Main duties of the job
The core focus of the role is providing meeting support to the Care Group; this includes preparing agenda’s, taking live minutes, coordination of the action log and ensuring these are followed up within the required timeframe. Providing meeting support will give you great insight into the day-to-day running of our Care Group, support you in understanding the business needs and give you the background information needed to provide our extremely busy Care Group with the admin support they require.
In addition to this you will be dealing with Business World, Health Roster, setting up WebEx’s, managing inboxes, diary management, formatting documents etc.
If you thrive on being busy, take pride in being that support for Senior Management and have confidence in getting to grips with the business needs of our Care Group then this may just be the role for you.
Working for our organisation
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 695,000 people.
Our vision is 'great healthcare from great people'. Everything we do is guided by our values: ‘People feel cared for, safe, respected and confident that we are making a difference’.
We have a new way of working at East Kent Hospitals, called ‘We care’. It’s about empowering frontline staff to lead improvements day-to-day. We’re looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.
Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.
Detailed job description and main responsibilities
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.
Person specification
Qualifications
Essential criteria
- GCSE A-C ( or equivalent) in English and Maths or equivalent professional experience
- ECDL or equivalent
- RSA or equivalent
Skills and Experience
Essential criteria
- Previous experience working within a busy administrative environment
- Excellent communication skills both verbal and written
- Demonstrable IT skills in particular - Word, Excel, PowerPoint
- Advanced secretarial skills including the ability to type accurately and take minutes of meetings as required, diary management
- Managing complex workload with competing demands
- Good interpersonal skills with the ability to remain calm under pressure
Desirable criteria
- NHS experience
Personal/professional attributes
Essential criteria
- Excellent communication skills both verbal and written
- Able to use own initiative
- Well organised and able to prioritise own workload and that of others
Governance
Essential criteria
- Experience of a range of secretarial / administrative work procedures and practices with an advanced level of theoretical knowledge
- NHS policy and impact on services
Other requirements
Essential criteria
- To be aware of and adhere to the Trust’s Vision, Mission and Values
Desirable criteria
- Ability to travel in a timely manner between Trust sites
Documents to download
Further details / informal visits contact
- Name
- Jessica Baker
- Job title
- Operations Manager for Acute Child Health
- Email address
- [email protected]
- Telephone number
- 07955 320785
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