Job summary
- Main area
- Administration
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Part time - 12 hours per week (Thursday and Friday 8-2. This will vary based on bank holiday weeks and may also change based on the needs of the service. Flexibility is a requirement)
- Job ref
- 380-AC0748
- Employer
- Kent and Medway NHS and Social Care Partnership Trust
- Employer type
- NHS
- Site
- Little Brook Hospital, Dartford
- Town
- Dartford
- Salary
- £25,768 per annum pro rata (inclusive of high-cost area supplement)
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Administrative Assistant
Band 2
The CQC rates us as an Outstanding organisation for Caring with an overall rating of Good
Kent and Medway NHS and Social Care Partnership Trust (KMPT) offer a range of ongoing benefits to our valued workforce across the Trust. From an active health and wellbeing programme to regular recognition events, we work hard to provide varied benefits that make a difference to your work-life balance.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you.
Speak to us about how we might be able to accommodate a flexible working arrangement.
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Job overview
Please note: at this stage, the role is open only to colleagues currently employed within Kent and Medway NHS Trusts and the Kent and Medway Integrated Care Board (ICB).
Are you a dedicated, compassionate Admin Assistant? Do you want the chance to help shape a new and genuinely innovative service for care in Kent and Medway?
You will be providing direct admin support to members of the clinical team.
We are an adaptive, cross-functional service. Whilst being assigned to directly support a department, you will be providing support (as a team) throughout the Directorate. Teamwork is an essential part of this role, good time-keeping and the ability to keep to deadlines and adapt your way of working are vital.
As a support service, we adapt to the needs of the service; we are regularly reviewing ways of working and optimising our internal processes. We need someone who can think on their feet and adapt to day-to-day circumstances as they arise.
If this sounds like the opportunity you have been waiting for, come and join our diverse and compassionate team committed to delivering excellent care and support for service users and their loved ones.
Main duties of the job
This role provides direct secretarial and administrative support to our in-patient care, PIC Liaison Service, Main Reception, Management, Consultant Psychiatrist, Lead clinicians and the wider team.
The successful candidate will work closely with the teams:
- Providing up-to-date information to the teams and producing simple reports
- Maintaining patient records
- Providing Reception support
- Creation and maintenance of spreadsheets and internal forms within designated timescales
- Maintaining and updating displays
- Scheduling clinical meetings
- Diary and meeting management
- Generic team mailbox monitoring and maintenance and any other administrative duties requested
Working for our organisation
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.
Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.
We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.
Our strategy
Our mission is what we set out to do every day
We deliver brilliant care through brilliant people
Our vision is where we want to be in the future
To provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.
Detailed job description and main responsibilities
What is High Cost Area Allowance?
The High-Cost Area (HCA) allowance, also referred to as London Weighting is a payment made to employees who work in London and the surrounding areas.
As this post is based in Dartford, Gravesham or Swanley, the successful applicant will receive an additional payment each month.
5% of basic salary, subject to a minimum payment of £1,303 per year and a maximum payment of £2,198 per year (the agreed annual amount will be divided into 12 equal amounts and paid monthly) (2025 figures)
Please see the attached job description for full details of the main duties and responsibilities of the role.
Person specification
Qualifications
Essential criteria
- GCSE (or equivalent) Minimum Grade 4 or above (A-C) Maths, English, ICT
Desirable criteria
- Business Admin NVQ or Equivalent
Experience
Essential criteria
- MS Word and Excel
- MS Teams or equivalent Video Conferencing Software
- Keeping o Deadlines
- Diary Management
- File/ Record Keeping Digital and Physical
- Office/ Reception Experience
- Customer Service
Desirable criteria
- Experience of working with people with severe mental health
- Use of CRM Systems or databases
- Complaints and handling difficult situations
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Neil Brackenbury
- Job title
- Business Admin Cooridnator
- Email address
- [email protected]
- Telephone number
- 01322622205
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