Job summary
- Main area
- Administrative
- Grade
- Band 3
- Contract
- 12 months (Fixed term 12 months)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 380-NK252
- Employer
- Kent and Medway Mental Health NHS Trust
- Employer type
- NHS
- Site
- Britton House, Gillingham
- Town
- Gillingham
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 27/02/2026 23:59
Employer heading
Administrator
Band 3
We are the Kent and Medway Mental Health NHS Trust. We offer a range of ongoing benefits to our valued workforce. From an active health and wellbeing programme to regular recognition events, we work hard to provide varied benefits that make a difference to your work-life balance.
Here are some clips of our Kent and Medway Mental Health NHS Trust staff, speaking about their role and why they enjoy working for us
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you.
Speak to us about how we might be able to accommodate a flexible working arrangement.
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Job overview
Please note, at this stage, the role is open only to internal staff (including NHSP and Agency staff currently on placement within our organisation) and staff substantively employed within Kent and Medway NHS Trusts and the Kent and Medway Integrated Care Board (ICB). Any individual who is at risk of redundancy will be given priority, provided they meet the essential criteria.
An exciting opportunity has arisen for a dynamic, self-motivated, forward-thinking administrator to support the senior leadership/management team within the North Kent Directorate.
This is a Fixed-term post working 37.5 hours per week, (9 am to 5 pm Mon-Fri) with the flexibility to work from home (to be discussed with the manager at interview).
The ideal candidate will need to be able to work autonomously, have excellent organisational and keyboard skills, be a competent typist, and possess a good working knowledge of Microsoft Office packages. They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing/challenging situations, and be able to manage and prioritise their work efficiently.
Excellent diary management skills are essential as well as minute taking as this will form a large part of the role.
Main duties of the job
- Arranging and coordinating meetings and preparing, distributing, and maintaining documentation
- High-level and sometimes highly confidential minute-taking to ensure quality records are produced
- Effective diary management
- Producing the North Kent Newsletter (Power Point Slides)
- High-level communications with services across the Directorate
- Use of Excel or Word to prepare documents as appropriate
- Maintaining records and inputting/updating data via databases
- Use of systems such as SBS, e-rostering, expenses
- Responding to requests and providing information to external stakeholders and internal queries from staff or other Directorates where appropriate
- Use of electronic communication systems in accordance with Trust policy
Working for our organisation
We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated ‘Good’ by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.
Our vision is simple: We are here to help communities not just live with mental illness, but live well. It’s why we’re passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.
Join us - if you share our passion for better mental health care and want to be part of a team that’s doing well together.
Detailed job description and main responsibilities
- Manage time effectively to meet deadlines and maintain high standards of efficiency within the role and Senior Management Team.
- Assist with diary management of the team, be organised, coordinated, and prioritise accordingly, arrange meetings, and resolve diary conflicts to ensure optimal efficient use on the Senior Management’s time.
- Plan and organise a range of formal and informal meetings including liaising with employees across the organisation and external agencies.
- Maximise the use of electronic systems to enable effective time management such as Microsoft Office and patient record systems.
- Produce the monthly North Kent News Letter
- Post-holders will be self-sufficient and required to manage own workload and mainly work without supervision on a daily basis but this is readily available
Please refer to the attached job description for the full details on the responsibilities and person specification
Person specification
Training, Qualifications & Registration
Essential criteria
- GCSE in Maths and English (Grade A-C/4-9) or equivalent
Desirable criteria
- Educated to NVQ Level 3 or equivalent in Business Admin
Experience
Essential criteria
- Experience in taking high level minutes
- Experience in diary management
- Experience in office administration
Desirable criteria
- NHS Administrative experience
Knowledge & Skills
Essential criteria
- Excellent knowledge of Microsoft packages, Word, Outlook, Excel and Power Point
Desirable criteria
- Microsoft Office qualification
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Sharon Barrett
- Job title
- Senior Business Administrator
- Email address
- [email protected]
- Telephone number
- 07768 546043
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