Job summary
- Main area
- Administration
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 380-FR0636
- Employer
- Kent and Medway Mental Health NHS Trust
- Employer type
- NHS
- Site
- Trevor Gibbens Unit
- Town
- Maidstone
- Salary
- £24,465 Per annum
- Salary period
- Yearly
- Closing
- 08/03/2026 23:59
Employer heading
Ward Clerk
Band 2
We are the Kent and Medway Mental Health NHS Trust. We offer a range of ongoing benefits to our valued workforce. From an active health and wellbeing programme to regular recognition events, we work hard to provide varied benefits that make a difference to your work-life balance.
Here are some clips of our Kent and Medway Mental Health NHS Trust staff, speaking about their role and why they enjoy working for us
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you.
Speak to us about how we might be able to accommodate a flexible working arrangement.
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Job overview
Please note, at this stage, the role is open only to internal staff (including NHSP and Agency staff currently on placement within our organisation) and staff substantively employed within Kent and Medway NHS Trusts and the Kent and Medway Integrated Care Board (ICB). Any individual who is at risk of redundancy will be given priority, provided they meet the essential criteria.
Have you ever thought about a career working with teams in a Forensic Mental Health setting?
Would you like to develop your skills, work closely with a multidisciplinary team in a medium secure environment, and gain key skills of resilience, diversity and develop on your own confidence?
We are seeking a Ward Clerk to join our friendly nursing team in an exciting and hard-working administrative role.
If this is a career path for you, then please do apply for our ward clerk vacancy at the Trevor Gibbens Unit, medium secure hospital in Maidstone.
The Trevor Gibbens Unit is a secure hospital that specialises in the assessment and treatment of people with complex mental health conditions. Our patients, both male and female, from the age of 18.
The hospital comprises of 5 wards to support patients in their recovery.
Main duties of the job
- Scanning and uploading documents
- Maintaining filing systems in line with organisations policies and procedures
- Answering telephone calls and emails whilst following protocol and guideline
- Being based on the wards and have the ability to move across all 5 wards to offer support.
- Maintaining the staff photograph boards
- Updating the supervision trees for the wards
- Assisting our nursing team with daily staffing levels and putting shifts out to NHSP
- Keeping staff informed of their training compliance and escalating when necessary
- To assist with the updating of all noticeboards and staff information folders
- To maintain strict confidentiality at all times
- Minuting ward meetings and community ward meetings
- Working with the wards towards CQC and NHSE requirements when necessary
- Admin support for the Ward Manager and nursing team.
Working for our organisation
We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated ‘Good’ by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.
Our vision is simple: We are here to help communities not just live with mental illness, but live well. It’s why we’re passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.
Join us - if you share our passion for better mental health care and want to be part of a team that’s doing well together.
Detailed job description and main responsibilities
Please refer to the attached job description for the full details on the responsibilities and person specification
Person specification
Training Qualifications and Registration
Essential criteria
- GCSE Mathematics 4
- GCSE English 4 or above
Desirable criteria
- A level Mathematics C or above
- A level English C or above
Experience
Essential criteria
- Administration experience
- Experience in a work place
Desirable criteria
- Previous experience of working in NHS and/or working with people with severe mental health problems
- Previous experience or knowledge for caring for people in a secure environment
Knowledge and Skills
Essential criteria
- Excellent communication and organisational skills
- Ability to delegate and prioritise
- Think quickly on their feet
- Work to tight deadlines
- Adapt to changing and challenging situations
Desirable criteria
- Microsoft Packages
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Tanya Kierznowski
- Job title
- Performance, Quality and Admin Manager
- Email address
- [email protected]
- Telephone number
- 01622 723 100
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