Job overview

This role is responsible for supporting the administration function within the Trust’s Investigations Team. The postholder will support Trust investigators and other HR stakeholders by: attending investigation interviews and producing high quality notes, attending HR hearings in the capacity of administrative support, arranging meetings, booking rooms, updating Trust computer systems and completing other administrative duties as directed by the workforce investigation team leader.  

This is a key role within the People Team and is critical to supporting the Trust’s strategic approach to implementing a just and learning culture, informed by best practice.

A key part of the role is providing proactive support to staff members to support wellbeing and ensuring cases are managed to HR service level agreements.

This role will require travel across our various Trust sites.

Main duties of the job

Role Responsibilities:  

• To ensure a responsive, efficient and quality administration to the Trust Investigations Team.
• Type up statements, reports and prepare case management papers as required
• Take notes/minutes at investigation meetings and formal hearings
• Undertake general HR administration including but not limited to the updating and maintenance of relevant HR systems and databases, administration, generating letters / documentation, preparing notes and actions of meetings, and arrangements for meetings/hearings, including room bookings, as and when required.
• Undertake and assist with audits and projects where appropriate.
• Undertake the creation and distribution of standard IT reports and key performance indicators (KPIs) in relation to the Investigations Team activity and the wider Employee Relations team, as necessary.
• Review and assist with drafting standard HR operating procedures and policies where required.
• To manage workload and prioritise important tasks
• Commplete data entry and case tracking as required. 
•         Manage e-mail inboxes as required with the role. 

Working for our organisation

We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated ‘Good’ by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.

Our vision is simple: We are here to help communities not just live with mental illness, but live well. It’s why we’re passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.

Join us - if you share our passion for better mental health care and want to be part of a team that's doing well together.