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Job summary

Main area
Administrative Services
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (Reception cover 07:15-20:15)
Job ref
380-FR0651
Employer
Kent and Medway Mental Health NHS Trust
Employer type
NHS
Site
Trevor Gibbens Unit, Maidstone
Town
Maidstone
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
13/04/2026 23:59

Employer heading

Kent and Medway Mental Health NHS Trust logo

Administrator

Band 3

 

We are the Kent and Medway Mental Health NHS Trust. We offer a range of ongoing benefits to our valued workforce. From an active health and wellbeing programme to regular recognition events, we work hard to provide varied benefits that make a difference to your work-life balance.

Here are some clips of our Kent and Medway Mental Health NHS Trust staff, speaking about their role and why they enjoy working for us

Would you like to work flexibly?  In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you.

Speak to us about how we might be able to accommodate a flexible working arrangement.

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Job overview

We are seeking a self-motivated, forward-thinking Band 3 Administrator to join our Forensic Service at the Trevor Gibbens Unit. This role supports people using our services by providing essential administrative assistance to the Consultant Forensic Psychiatrist and Multidisciplinary Team. Your standard hours are Monday to Friday 09:00-17:00 however a vital part of this role is providing flexible emergency cover for our Reception team. This includes being available for early starts and late finishes, weekends and Bank Holidays during staff absences.

You will work closely with internal colleagues and external stakeholders to ensure care is safe and efficient. By maintaining robust working systems and providing flexible reception cover, you will directly contribute to service improvements and help us deliver high-quality patient care every day.

Main duties of the job

Please refer to job description and person specification attached to the job advert as this has the full main duties of the role 

Working for our organisation

Our vision is simple: We are here to help communities not just live with mental illness, but live well. It’s why we’re passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.

Join us - if you share our passion for better mental health care and want to be part of a team that's doing well together.

Check out our Maidstone site

Detailed job description and main responsibilities

Please refer to job description and person specification attached to the job advert as this has a detailed job description and main responsibilities

Person specification

Essential

Essential criteria
  • Educated to NVQ Level 3 or equivalent, relevant experience
  • GCSE in Maths and English
  • Accuracy and attention to detail
  • Previous administrative experience
  • Occasional indirect exposure to distressing or emotional circumstances
  • Strong IT skills (Microsoft Office)
  • Minimum basic Excel setting up of spreadsheets and updating for reports
  • Preparations of documents to high quality using Word
  • Use of Outlook for updating of calendar and appointments
  • Last minute emergency cover for Reception team including early starts (07:15), late finishes (20:15), weekends and Bank Holidays

Desirable

Desirable criteria
  • Knowledge of medium secure
  • Knowledge of RiO

Employer certification / accreditation badges

Veteran AwareNo smoking policyDisability confident leaderHSJ Best places to workCare quality commission - GoodMindful employer.  Being positive about mental health.Step into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Beth Mckay
Job title
Clinical Admin Co-ordinator
Email address
[email protected]
Telephone number
01622723100
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