Job summary
- Main area
- Cardiology
- Grade
- Band 2
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
- Job ref
- 344-9080WHH
- Employer
- East Kent Hospitals University NHS Foundation Trust
- Employer type
- NHS
- Site
- William Harvey Hospital
- Town
- Willesborough
- Salary
- £24,465 per anum
- Salary period
- Yearly
- Closing
- 04/02/2026 23:59
Employer heading
Cardiology Administrative Assistant/ Support Secretary
Band 2
Job overview
An exciting opportunity has arisen for an Administrative Assistant/Support Secretary in the Cardiology department. We are looking for an enthusiastic, dynamic highly motivated, hardworking individual to join a busy, friendly and dedicated team.
Main duties of the job
· Accurate data entry of all patient records Scanning documents to patients’ electronic records. Open and distribute incoming post and prepare outgoing post.
Manage general enquiries.
· Supporting the team to ensure all clinical correspondence is typed within the Trust’s agreed timeframes and proactively take forward any instructions from the medical team including booking outpatient appointments and confirming any investigations necessary are requested
·
Working for our organisation
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.
Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for eligible roles Band 5 and above.
Detailed job description and main responsibilities
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.
Person specification
Qualifications
Essential criteria
- Educated to GCSE level with A-C grades in English and Maths or equivalent qualifications
Desirable criteria
- Typing/word processing
Skills and experience
Essential criteria
- Broad knowledge of basic administration duties
- Typing/word processing/keyboard skills
- Ability to prioritise workload and use own initiative
- Ability to multi-task
- Competent communication skills
Desirable criteria
- Previous NHS experience
- Knowledge of RTT 18 week pathway
- Excel
Governance
Essential criteria
- To adhere to Governance within the Trust to report as per Trust guidelines
Personal/professional attributes
Essential criteria
- Good interpersonal skills
- Ability to remain calm whilst working under pressure
- Polite and friendly attitude
Other
Essential criteria
- Confidentiality
- Be aware of and adhere to the Trust We Care values
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Mrs Tracy Maybin
- Job title
- Cardiology Service Manager
- Email address
- [email protected]
- Telephone number
- 07796 993231
- Additional information
Ms Paige Emery
07929 861437
List jobs with East Kent Hospitals University NHS Foundation Trust in Administrative Services or all sectors


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