Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 29 hours per week
- Job ref
- 351-SPS1542-MS
- Employer
- Lancashire & South Cumbria NHS Foundation Trust
- Employer type
- NHS
- Site
- Alfred Barrow Health Centre
- Town
- Barrow-in-Furness
- Salary
- £27,485 - £30,162 per annum, pro rata (subject to confirmation)
- Salary period
- Yearly
- Closing
- 09/12/2025 23:59
Employer heading
Medical Secretary
Band 4
Our Vision is to provide the best mental health, learning disability, autism, community, and physical health services for the populations we serve.
As an integrated Trust, Lancashire and South Cumbria NHS Foundation Trust (LSCFT) delivers a comprehensive range of services, including:
- Primary and secondary mental health care for children and adults, including specialist inpatient child and adolescent mental health provision, perinatal mental health, and forensic services with low and medium secure care.
- Specialist mental health inpatient care for individuals with learning disabilities, alongside specialist community support for children and adults with learning disabilities and autism, including intensive support.
- Extensive community physical health and well-being services for children and adults, covering prevention, treatment, rehabilitation, and long-term condition management.
The Trust was first established in 2002 and employs approximately 7,500 staff who provide care from more than 400 sites. The organisation offers opportunities for medics, mental health, general nurses, children’s nurses, allied health professionals, psychology, administration and clerical staff, apprentices and volunteers, as well as those specialising in learning disabilities and community physical health services.
For more information visit our website via Lancashire & South Cumbria NHS FT.
Job overview
We are currently recruiting a forward thinking, reliable, enthusiastic established administration professional to join our busy administration team as a Medical Secretary based at Alfred Barrow Health Centre, aligned to the Specialist Network.
As a vital team member, you will provide excellent administration and communication skills and work flexibly in response to the service needs. You will provide a comprehensive secretarial, administration and information service to the specified Consultant(s) and the Multi-Disciplinary Team. You will facilitate the organisation of the workload for the Consultant(s) and co-ordinate your activities with other medical Secretaries and administration colleagues, to ensure an efficient and confidential service is provided. You will also provide day to day support to the CAMHS team and administration colleagues.
The Successful candidate must possess strong interpersonal, communication and organisational skills, be computer literate and be able to use a variety of systems including Microsoft Office. You must also have significant administration experience including minute taking and audio typing and possess excellent time management skills along with the ability to manage competing demands and priorities.
This is a varied, demanding and busy role and would suit someone who is highly motivated and capable of working on their own initiative, with a minimum level of supervision.
Main duties of the job
To provide a comprehensive secretarial, administration and information service to specified Consultant’s and their team. To facilitate the organisation of the workload of the Consultant and their team and coordinate their activities with other medical secretaries to ensure and efficient and confidential service is provided.
Working for our organisation
Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.
The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.
Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.
For more information, please visit our website via Lancashire & South Cumbria NHS FT.
Detailed job description and main responsibilities
Please see attached the job description and person specification for more information about this role.
Person specification
Qualifications
Essential criteria
- Good Level of education including Maths and English at GCSE or equivalent
- Business Administration NVQ 4 or equivalent ECDL
Desirable criteria
- Knowledge of Datix Patient Safety System
- Knowledge of NHS data systems such as RiO, eCPA, ESR, Health Roster
- AMSPAR Qualification
Knowledge
Essential criteria
- Knowledge of a range of secretarial duties
- Good understanding of Microsoft Office applications
- Knowledge of Safeguarding Agenda
- Knowledge of Customer Service approaches
Experience
Essential criteria
- Working in a Medical secretarial role
- Audio typing
- Data inputting and checking
- Working in a customer services environment
- Administration of meetings – organising, minute taking, document management
- Diary management
Skills
Essential criteria
- Advanced communication and organisational skills
- Ability to work in a multi-disciplinary environment
- Ability to interface with the judiciary by telephone and correspondence
- Ability to process and manager information relating to distressing and traumatic events
- Ability to work without direct supervision on own initiative
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Yasmin Moore
- Job title
- Recruiting Manager
- Email address
- [email protected]
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