Detailed job description and main responsibilities

KEY RESPONSIBILITIES 

•    Responsible for managing the recruitment, supervision, training and continuous development of staff including the direct line management for the Financial Accounts team.

•    To take active steps to encourage, support and promote a culture of development, improving and learning, ensuring that effective personal development and appraisal systems are used as part of the Directorate’s training plan to enable continuous improvement in performance standards, training and development of Financial Accounts staff.

•    To support senior finance staff in the completion of the Trusts capital reporting requirements. 

•    To support Capital and Divisional Managers with maintaining capital budgetary control, including the provision of training and development and resolving issues.

•    Responsible for the maintenance of the Trusts capital asset register and capital charging systems in accordance with the DOH Group Accounting Manual. To update, maintain, organise, gather and analyse information to monitor capital spend and ensure the financial reporting systems reconcile monthly.

•    Responsible for supplying capital information (acquisitions, disposals, transfers, valuations) for the completion of the Trust’s accounts and to advise on the financial implications of disposing and purchasing assets.

•    Responsible for the Trusts Charitable Funds reporting requirements in line with current legislation and Trust guidance.

•    To manage the Charitable Fund balances and investments to ensure compliance with the Charity Commission, Charities Act 2011 and the Statement of Recommended Practice (SORP).

•    To manage the timely submission of the Charitable Fund annual accounts and related returns to the Charity Commission, external auditors and the Charitable Fund Committee together with the provision of all financial information required for the Charity’s Annual report 

•    To manage the annual audit of the Charitable Fund accounts, liaising with auditors to ensure relevant working papers of the highest quality are always readily available to ensure the Charity does not receive anything other than minor issues in relation to the external audit report

•    To contribute to the development of the balance sheet and cashflow plans for the Trust.

•    To ensure the annual budgeted balance sheet is entered onto the finance ledger correctly and promptly each year and to keep a track of any in year changes

•    To take a lead on co-ordinating the completion of the monthly financial reporting, ensuring accuracy and completeness in accordance with strict reporting deadlines and information requirements

•    Oversee the work schedules of the Financial Accounts team providing support and direction where necessary.

•    To assist the Financial Accountant with achieving a detailed understanding of the drivers behind all significant variances to the balance sheet and cash flow forecasts.

•    To ensure all control accounts are prepared and reviewed promptly and ensure that all reconciliations are complete and countersigned. 

•    To play a lead role in the production of the Trust’s annual financial accounts in accordance with relevant guidelines and legislation; by maintenance of adequate accounting records throughout the year and completion of annual duties as appropriate.

•    Member of the Charity Operational Committee

•    Preparation of all necessary papers for the Charitable Fund Committee.

•    To act as the VAT specialist and to manage the completion of the VAT return ensuring HMRC deadlines are met. To work with the Trust’s VAT advisers to ensure that the Trust maximises its VAT recovery on a timely basis.

•    To lead in ensuring relevant staff are trained and updated following VAT reviews and VAT legislation changes and to circulate new information regarding legislation changes to relevant staff.

•    To review the cashbooks daily and produce cash flow forecasts as required.

•    Create and maintain information for the Trust intranet relating to the Trust policy, guidance and procedures for the department.

•    To provide financial accounts advice and guidance, as appropriate, to a range of non-financial staff. 

•    To prepare and communicate complex financial information to finance and non-finance professionals, both internal and external to the organisation.

•    To actively engage with, listen to and seek views of senior colleagues to facilitate understanding and provide assistance in financial matters as appropriate.

•    Contribute to performance improvement, taking a lead for specific areas were agreed

•    To manage own workload with minimal supervision and ensure adherence to deadlines set for the department and team. To deliver against objectives, achieving quality outcomes, prioritising own workload and working to tight deadlines.

•    To produce and maintain procedure notes for the department ensuring that staff are trained in the use of accounting systems, Trust / statutory procedures, and local procedures.

•    Mentoring of Finance Apprenticeships

•    To deputise for the Financial Accountant.