Job vacancy: Medical Secretary / Team Leader - Neurorehabilitation, Lancashire Teaching Hospitals NHS Foundation Trust, Preston

Job summary

Main area: Medical Secretary
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (Monday - Friday)
Job ref: 438-PB1576

Employer: Lancashire Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Royal Preston Hospital
Town: Preston
Salary: £25,147 - £27,596 per annum pro rata
Salary period: Yearly
Closing: 06/05/2024 23:59

Medical Secretary / Team Leader - Neurorehabilitation

Band 4

Detailed job description and main responsibilities

Please read the attached Job Description for more information

General

Develop and maintain effective working relationships with clinicians, managers and others within the Medicine Division and Trust wide service users
Be the point of contact for all non-routine enquires facilitating communication and information flows, initiating and responding to correspondence and resolving enquires
Provide administrative and secretarial support to consultants. The post holder will often be the first point of contact for patients and clinicians and will be expected to work independently using their own initiative with minimal direct supervision
Responsible for day to day management and training of secretarial support and admin staff
Undertake medical secretarial duties
Collation of papers for consultants in support of the preparation for clinics where necessary
Downloading of clinic letters from T-pro system
Typing of results and other clinical correspondence
Filing of reports and results
Action results for cancer patients, ensuring medical and nurse specialists are aware of the results
Where necessary undertake the management of waiting lists for the Division
Where necessary coordinate staffing rotas for the Medical Secretary and Support Secretarial/Admin Team

Team Leadership

Lead the Secretarial / Admin Team to sustain a high level of quality, service efficiency and effectiveness and ensure work is carried out following Department and Trust guidelines
Lead the Secretarial Team / Admin Team to ensure annual appraisals and reviews, CPD, annual training and PDP are met
Promote team identity and create positive working conditions to allow a high quality, efficient and effective Team
Assist in recruitment and selection processes
Facilitate with sickness absence reporting and Health roster monitoring
Contribute to any service review process as requested
Promote the implementation of best practice; ensure professional standards within the secretarial team are maintained in line with IG, national standards and legal requirements
Performance Management

Person specification

Qualifications

Essential criteria

Good general education or equivalent experience
Recognised audio/ typing qualification/ experience
Excellent keyboard skills

Desirable criteria

RSA 2 or 3 or equivalent typing
AMSPAR
ECDL or equivalent

Knowledge and Experience

Essential criteria

Efficient in the use of Microsoft Word for Windows
Experience of Outlook and Excel
Experience of working in busy environment and ability to change priorities to meet deadlines, effective delegation skills
Able to manage own workload, plan the work for others, work autonomously as part of a team

Desirable criteria

Previous Medical Secretary or PA experience
Experience of staff management & supervision
Knowledge of medical terminology

Thanks for taking the time to view this advert; we’re looking forward to receiving your application. You should be aware that the vacancy may close earlier than the published date if sufficient applications are received so it would be best to apply as soon as you can. We’ll contact you by e-mail to update you on the progress of your application so please check the e-mail account that you applied from (including spam/junk) regularly.

We are committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership, neurodiversity or veteran status are encouraged to apply for this post. Our Statement on the Recruitment of Ex-Offenders is available Here

To support you in your application process we’ve created a What we can offer you guide that shows what you can expect when you join our hospitals. The guide includes links to our strategic aims and objectives as well as our values, development support and rewards and benefits. To help you get the best from your application we’ve also put together two guides to help you make your application the best it can be. Just click here and here to go through them, or have them open as you complete your application.

We recognise that the recruitment process may present barriers for some and you may need personal adjustments to enable you to participate in our recruitment process. Please make contact with the recruitment team at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.

We are reminded everyday of how important life is, so as part of our Working Smarter pledge we offer a variety of flexible working options and wellbeing support to enable our people to find and maintain the right work-life balance.

If you are applying for a secondment role please ensure you have agreement from your current line manager prior to attending an interview. Also please ensure you have read the LTHTR Secondment Policy. A copy of this can be found on the intranet or by contacting [email protected]

Please note a young person must be in part-time education or training until they’re 18. therefore if you are under 18 we are unable to employ you on a full time basis, unless it is in an apprenticeship role.

If the role you’ve applied for requires a Disclosure and Barring Services (DBS) check we will administer this on your behalf and the cost will be recovered from your salary, either as a one-off payment, or over 3 months. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £22, Standard DBS check £22 and Enhanced DBS check £42. You should be aware that if you are successful in obtaining a position that requires a DBS check but later withdraw your application, you may be required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. The DBS Code of Practice can be accessed here.

In line with guidance from United Kingdom Health Security Agency, all staff and volunteers are required to comply with Trust Infection Prevention and Control processes in relation to safe working. This includes mask wearing and adherence to social distancing at all Trust sites.

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For more information about the Trust take a look at our Application Guide or visit our website www.lancsteachinghospitals.nhs.uk You can also keep up to date with us on Facebook, Twitter, Linked In and Instagram.

We look forward to hearing from you soon!