Job summary
- Main area
- Medicine
- Grade
- Band 4
- Contract
- Fixed term: 12 months (Secondment considered)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 438-PB3844-A
- Employer
- Lancashire Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Preston Hospital
- Town
- Preston
- Salary
- £28,392 - £31,157 per annum, pro rata
- Salary period
- Yearly
- Closing
- 23/04/2026 23:59
Employer heading
Personal Assistant - Neurology
Band 4
Job overview
We’re excited to offer an opportunity to join our dynamic department in a key role that really makes a difference. We're on the lookout for someone who is highly organised, adaptable, and confident working independently to solve problems as they arise. If you bring a proactive attitude and a consistently professional approach to everything you do, we’d love to hear from you.
In this role, you'll deliver a high-quality secretarial service to the senior managers, clinical directors and matrons within Renal and Neurosciences. You’ll also play a vital part in supporting other managers and functions across the division of medicine as needed.
Sound like the right fit for you? We’d be delighted to tell you more – don’t hesitate to get in touch!
Main duties of the job
Key elements of the role include diary management, preparing agendas and recording minutes for meetings, raising orders and managing recharging to other centers.
You will ensure documents are filed and stored safely , maintaining confidentiality and good governance. You will also communicate effectively with colleagues within and outside the team.
You will be joining a supportive team who strive for the very best for our patients and staff.
Lancashire Teaching Hospital NHS Foundation Trust is one of the largest NHS organisations in the country and we have 10000 fantastic staff working hard to deliver quality services to our patients and their families.
Working for our organisation
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients and staff, ensuring we keep thriving and delivering outstanding healthcare right across our local towns.
You will make a real impact, be challenged to think differently, be bold and help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role will be pivotal and something to be really proud of.
The post is based at the Royal Preston Hospital which is within 2 miles of junction 32 of the M6 motorway. Whilst there is flexibility with remote working, on site working to support the teams will be required.
Detailed job description and main responsibilities
Provide direct secretarial and administration support to the Speciality Business Managers, Clinical Directors and Matrons for Renal and Neurosciences services and the wider team.
- The role includes proactively management of diary and ensuring effective scheduling of appointments.
- Organise meetings in a timely manner, including venues, ensuring that all relevant documentation and information is forwarded in advance.
- Act as a minute secretary for meetings, some of which may cover complex discussions and actions.
- Act as first point of contact for all internal and external to deal with all forms of enquiries
- Maintain an up to date, effective electronic and paper filing system.
- Ensure any confidential and sensitive data is appropriately managed, archived and stored securely.
- Have an up to date knowledge and experience of Microsoft packages i.e. Word, Excel and Powerpoint and use of email and internet.
- Personal Development opportunities are maximised in relation to the administration role and mandatory training undertaken as required
Person specification
Qualifications & Education
Essential criteria
- Good General Education to GCSE standard or equivalent
- ECDL or equivalent experience
Knowledge & Experience
Essential criteria
- Significant previous PA experience
- Advanced level and extensive experience of Microsoft Word, Excel, Powerpoint, email and internet usage
- Experience of managing busy diaries and general office practice
- Experience of working in a busy office, managing own workloads
- Experience of working with the public
- Experience of minute taking
Desirable criteria
- Understanding and knowledge of the structure and workings of the NHS
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Michelle Wareham
- Job title
- Speciality Business Manager for Neurosciences
- Email address
- [email protected]
- Telephone number
- 01772 523465
- Additional information
Suzette Harrison
Speciality Business Manager for Renal
01772 522753
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