Job summary
- Main area
- Rota Co-ordinator
- Grade
- Band 4
- Contract
- Fixed term: 9 months (Maternity Leave Cover (December 2025 -October 2026))
- Hours
- Full time - 37.5 hours per week (5 days a week with a 8am start)
- Job ref
- 438-PB3414-A
- Employer
- Lancashire Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Preston Hospital
- Town
- Preston
- Salary
- £27,485 - £30,162 Per annum/Pro rata
- Salary period
- Yearly
- Closing
- 05/10/2025 23:59
Employer heading
Medical Staffing Rota Coordinator
Band 4
Job overview
We are looking for a highly organised and proactive individual to join our team as a Medical Rota & Staffing Coordinator. In this key role, you will be responsible for managing the delivery of accurate and timely medical rotas and staffing schedules for both senior and junior medical staff. You will also oversee planned and unplanned absences, ensuring accurate updates are made on HealthRoster.
A confident communicator and problem-solver, you will work closely with a wide range of stakeholders to support day-to-day operational needs and the management of additional clinical capacity. This role is ideal for someone who thrives in a fast-paced environment, has strong negotiation and organisational skills, and is confident working both independently and as part of a team.
Main duties of the job
As the Medical Rota & Staffing Coordinator, you will be responsible for recording and monitoring all types of medical staff leave, including annual, study, professional, and sick leave, ensuring compliance with Trust policies and procedures. You will identify locum requirements based on staff absences and vacancies, liaising closely with the main Medical Staffing Department and external agencies to arrange timely bookings and internal cover for unforeseen absences.
You will manage the HealthRoster system to ensure all clinical activities are appropriately backfilled during leave, sickness, or on-call duties, as well as overseeing key tasks such as managing clinic reductions and POLCV. Providing an effective, face-to-face manpower information service for medical and administrative staff across multiple sites will also be an important part of your role.
In addition, you will maintain strong communication channels across departments and sites, manage local induction programs for newly appointed medical and agency staff, and handle the processing of extra duty and expense claims. Regular reporting on locum expenditure to the Management Team will support ongoing financial oversight and workforce planning.
Working for our organisation
We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.
You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.
You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
Detailed job description and main responsibilities
Please see the attached document for the full job description and person specification
- To aid the management and admin team in guiding and
supporting staff to sustain high levels of service efficiency and
effectiveness - To communicate rota alterations clearly and in a timely
manner - To foster strong working relationships across medical,
nursing and admin teams - Record and monitor, electronically and manually, all medical staff
leave such as annual leave, study leave, professional leave, sick
leave etc. in accordance Trust policies and procedures - Identify locum requirements in relation to leave applications,
absences and vacancies and liaise closely with the main Medical
Staffing Department/external locum agency to procure agency
bookings. Arrange short notice internal cover for unforeseen
absences. - Manage the Health Roster system ensuring all clinical activities
are backfilled due to leave, sickness or on-call duties. - Manage key tasks such as POLCV and reducing clinics.
- Provide an effective face to face drop-in medical
manpower information service for the Directorate’s
medical/admin staff, across sites - Produce and distribute rotas for all grades of medical staf
Person specification
Qualifications and Education
Essential criteria
- Good General Education with a minimum of 5 A-C Grade GCSEs or equivalent
Desirable criteria
- Educated to diploma level or NVQ level 4 or extensive NHS practical experience
- ILM Level 3 or above
Knowledge and Experience
Essential criteria
- In depth administration experience
- Operational experience of Microsoft Word and Excel
- Experience of working in a dynamic environment with changing priorities and challenging deadlines
Desirable criteria
- Previous experience of working with doctors rotas
- EWTD Knowledge
- Experience in NHS or other public sector administration
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jackie McEvoy
- Job title
- Senior Performance Manager
- Email address
- [email protected]
- Telephone number
- 01772 522041
- Additional information
N/A
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