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Job summary

Main area
Administrator
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
37.5 hours per week (Full time)
Job ref
358-7549141-E&F-A
Employer
University Hospitals of Leicester NHS Trust
Employer type
NHS
Site
Leicester Royal Infirmary
Town
Leicester
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
11/02/2026 23:59

Employer heading

University Hospitals of Leicester NHS Trust logo

Capital Projects Administrator

NHS AfC: Band 3

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Job overview

This post will form an essential component of the capital projects team who will deliver UHL's annual capital backlog programme and Our Future Hospitals programme

The post holder's function is to effectively manage the Procure to Pay process and provide an efficient administration service for the UHL Capital Projects and Healthcare Planning Team,  consisting of New Build and Refurbishment projects

Main duties of the job

To process electronic requests for goods and services on the trust ordering system within the appropriate time scales and with adherence to UHL guidelines and controls.   

Produce financial reports to support monthly project reporting

To provide a helpdesk facility for use by trust staff/customers and to provide training for users of the efinancials procurement process 

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: 

  • high-quality care for all, 
  • being a great place to work, 
  • partnerships for impact, and 
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud, 
  • we are inclusive, and 
  • we are one team 

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

Detailed job description and main responsibilities

  • This postholder will be flexible in approach to duties carried out at any of the University of Leicester NHS Trust Hospital sites when required, and ensure compliance with all Trust Standing Orders and Standing Financial instructions, Trust policies, Health and Safety and all other issues appertaining to the efficient delivery of a first class procurement function.
  • To respond to Project Managers requests to raise and process Reconfiguration and Capital purchase orders in a timely manner.
  • To process electronic requests for goods and services on the trust ordering system within the appropriate time scales with adherence to UHL guidelines and controls. Identifying saving and rationalisation opportunities will be key to the role. This will also involve liaising with Suppliers and obtaining quotations via the electronic procurement system.
  • To support the Tendering process and manage correspondence with external stakeholders.
  • To process invoices, analysing a range of facts to determine action required; liaising with appropriate stakeholders to resolve queries. 

Person specification

Training & Qualifications

Essential criteria
  • Educated to GCSE standard or equivalent essentially in Mathematics & English
Desirable criteria
  • Hold a procurement or logistics qualification

Experience

Essential criteria
  • Experience of working in a procurement and financial environment.
  • At least 2 years’ experience of procurement or financial systems
  • At least 1 years’ experience using Microsoft Office Systems, specifically Excel
  • Excellent presentation skills for production of financial reports
Desirable criteria
  • Experience of working in a customer service environment e.g helpdesk, call centre, reception
  • Advanced Excel skills

Communication and relationship skills

Essential criteria
  • Excellent communication skills, both written and verbal; with ability to respond appropriately to sensitive and complex information
  • Be a team player; enthusiastic and self-motivated
  • Excellent telephone manner and polite and professional

Analytical and Judgement skills

Essential criteria
  • Ability to work under pressure whilst maintaining good attention to detail
  • Ability to extract and analyse a range of data from Electronic Systems
  • Ability to proactively identify issues with wider contractual implications and respond in a timely manner

Planning and organisation skills

Essential criteria
  • Able to adapt to changes in work priorities
  • Ability to work on own initiative; to organise & prioritise daily workloads and work to deadlines
  • Ability to work efficiently and keep accurate records of all activities for Audit purpose
  • Ability to work within time constraints
Desirable criteria
  • To be able to demonstrate on the job problem solving

Physical Skills

Essential criteria
  • Good keyboard skills

Equality, Diversity and Inclusion

Essential criteria
  • Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
  • All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others

Other requirements specific to the role

Essential criteria
  • Be able to work on/at any site within UHL NHS Trust as and when required
  • Have flexible approach to working and be available to work outside normal working hours as and when required
  • Enthusiastic and self motivated
Desirable criteria
  • To be able to demonstrate ability to adapt to other roles as & when required (to include training when required)

Commitment to Trust Values and Behaviours

Essential criteria
  • Demonstrate the Trust's Values and Behaviours

Employer certification / accreditation badges

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Documents to download

Apply online now

Further details / informal visits contact

Name
Elaine Neal
Job title
Estates PMO Manager
Email address
[email protected]
Telephone number
0116 2586348
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