Job summary
- Main area
- Administrator
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- 37.5 hours per week (Full time)
- Job ref
- 358-7549141-E&F-A
- Employer
- University Hospitals of Leicester NHS Trust
- Employer type
- NHS
- Site
- Leicester Royal Infirmary
- Town
- Leicester
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 11/02/2026 23:59
Employer heading
Capital Projects Administrator
NHS AfC: Band 3
AI tools like chatbots and virtual assistants can support you as you complete your application. For example, they can check for spelling or grammar errors, or help you to decide what to include.
But they shouldn’t replace your own responses or be used to write the application for you.
Relying too much on AI can negatively impact your chances of success, because automatically generated answers:
- might not be specific or relevant enough to address the criteria in the recruitment profile
- often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
- could misrepresent information about you, such as your qualifications, skills and experience
We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.
Job overview
This post will form an essential component of the capital projects team who will deliver UHL's annual capital backlog programme and Our Future Hospitals programme
The post holder's function is to effectively manage the Procure to Pay process and provide an efficient administration service for the UHL Capital Projects and Healthcare Planning Team, consisting of New Build and Refurbishment projects
Main duties of the job
To process electronic requests for goods and services on the trust ordering system within the appropriate time scales and with adherence to UHL guidelines and controls.
Produce financial reports to support monthly project reporting
To provide a helpdesk facility for use by trust staff/customers and to provide training for users of the efinancials procurement process
Working for our organisation
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Detailed job description and main responsibilities
- This postholder will be flexible in approach to duties carried out at any of the University of Leicester NHS Trust Hospital sites when required, and ensure compliance with all Trust Standing Orders and Standing Financial instructions, Trust policies, Health and Safety and all other issues appertaining to the efficient delivery of a first class procurement function.
- To respond to Project Managers requests to raise and process Reconfiguration and Capital purchase orders in a timely manner.
- To process electronic requests for goods and services on the trust ordering system within the appropriate time scales with adherence to UHL guidelines and controls. Identifying saving and rationalisation opportunities will be key to the role. This will also involve liaising with Suppliers and obtaining quotations via the electronic procurement system.
- To support the Tendering process and manage correspondence with external stakeholders.
- To process invoices, analysing a range of facts to determine action required; liaising with appropriate stakeholders to resolve queries.
Person specification
Training & Qualifications
Essential criteria
- Educated to GCSE standard or equivalent essentially in Mathematics & English
Desirable criteria
- Hold a procurement or logistics qualification
Experience
Essential criteria
- Experience of working in a procurement and financial environment.
- At least 2 years’ experience of procurement or financial systems
- At least 1 years’ experience using Microsoft Office Systems, specifically Excel
- Excellent presentation skills for production of financial reports
Desirable criteria
- Experience of working in a customer service environment e.g helpdesk, call centre, reception
- Advanced Excel skills
Communication and relationship skills
Essential criteria
- Excellent communication skills, both written and verbal; with ability to respond appropriately to sensitive and complex information
- Be a team player; enthusiastic and self-motivated
- Excellent telephone manner and polite and professional
Analytical and Judgement skills
Essential criteria
- Ability to work under pressure whilst maintaining good attention to detail
- Ability to extract and analyse a range of data from Electronic Systems
- Ability to proactively identify issues with wider contractual implications and respond in a timely manner
Planning and organisation skills
Essential criteria
- Able to adapt to changes in work priorities
- Ability to work on own initiative; to organise & prioritise daily workloads and work to deadlines
- Ability to work efficiently and keep accurate records of all activities for Audit purpose
- Ability to work within time constraints
Desirable criteria
- To be able to demonstrate on the job problem solving
Physical Skills
Essential criteria
- Good keyboard skills
Equality, Diversity and Inclusion
Essential criteria
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other requirements specific to the role
Essential criteria
- Be able to work on/at any site within UHL NHS Trust as and when required
- Have flexible approach to working and be available to work outside normal working hours as and when required
- Enthusiastic and self motivated
Desirable criteria
- To be able to demonstrate ability to adapt to other roles as & when required (to include training when required)
Commitment to Trust Values and Behaviours
Essential criteria
- Demonstrate the Trust's Values and Behaviours
Documents to download
Further details / informal visits contact
- Name
- Elaine Neal
- Job title
- Estates PMO Manager
- Email address
- [email protected]
- Telephone number
- 0116 2586348
List jobs with University Hospitals of Leicester NHS Trust in Administrative Services or all sectors




